Site Contract Specialist

Medpace; São Paulo; On-site; BRL 180,000 - 280,000; Full time

Benefits offered by this job

Competitive compensation

Health, retirement, and PTO benefits

WFH flexibility for eligible roles

Team-oriented environment

Job summary

Medpace in Sao Paulo, Brazil, is hiring a full-time Contract Specialist to join the LatAm Site Contract Team. You will support study start-up and trial management by preparing and negotiating site contracts and budgets, ensuring timely approvals and clear communication with investigators and internal teams.

The role requires handling high-volume work, strong attention to detail, and English fluency, with opportunities to grow within a global CRO.

Qualifications

• Bachelor’s degree in business administration, legal studies, or life sciences.
• Experience working with internal and external customers/vendors to meet project goals.
• Ability to manage high-volume work and meet tight deadlines.
• Experience negotiating site agreements preferred, with minimal oversight.

Responsibilities

• Prepare, negotiate, track and finalize CDA, CTA, budgets, LOIs and amendments.
• Manage contract-related agreements with investigator sites and budgets.
• Identify site contract risks and potential roadblocks early.
• Coordinate contract approval timelines with investigators to meet study deliverables.

Skills

English fluency

Negotiation

Communication

Education

Bachelor’s degree in business administration, legal studies, or life sciences

Job description

Join Medpace at our Sao Paulo office! Our clinical operations activities are growing rapidly, and we are currently seeking a full-time, Contract Specialist to join our LatAm Site Contract Team within the Clinical Operations team. This position will report to the LatAm Senior Contract Manager and will play a key role in the study start-up and clinical trial management processes at Medpace. The Contract Specialist will play a key role in advancing the start-up of our projects. If you want an exciting career where you use your previous expertise and can develop and grow your career even further, then this is the opportunity for you.

Responsibilities

• Is responsible for preparing, negotiating, tracking and finalizing the Confidentiality Agreements (CDA), Clinical Trial Agreements (CTA), Budgets and Letters of Indemnification (LOI) as well as Amendments to these documents, as needed.
• Manages all required contractual agreements with investigator sites. This includes distribution, negotiation of budget and language, tracking and finalization.
• Proactively identifies site contract related risks and potential roadblocks.
• Prepares contract approval timelines with investigators and leads efforts to obtain contract approval to meet study deliverables.
• Maintains communication with project team and sites regarding status of all contractual requirements.
• Collaborates with the project team to ensure the client deliverables and expectations are achieved.
• Liaises with internal customers to review contract or budget areas that impact final execution of site contracts.
• Maintains tracking regarding site contracts and provides regular updates as agreed by the study team to the project team and client regarding status and efforts to ensure timelines are maintained.

Qualifications

• Bachelor’s degree in business administration, legal studies, or life sciences.
• Ability to work with internal and external customers/vendors to meet project-specific goals.
• Ability to manage high volume work and meet rigorous deadlines.
• Flexibility to strategically manage negotiations with minimal oversight.
• Ability to interact with site and other functional areas as secondary project contact for contracting issues and questions.
• Ability to manage time and project requirements based on study deliverables.
• CRO experience or investigator site experience negotiating site agreements preferred.
• Fluency in English.

Medpace Overview

Medpace is a full-service clinical contract research organization (CRO) providing phase l-lV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.

Why Medpace?

When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.

Purpose-Driven Work

• Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence

Collaborative Culture

• Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
• Leadership throughout Medpace is both accessible and approachable

Continuous Growth & Development

• Office based environment with on-site mentors
• Defined career paths with clear advancement opportunities
• Industry renowned onboarding and training programs designed to accelerate professional development
• Ongoing training and continuous learning opportunities throughout your career
• An environment that encourages employees to influence change, contribute ideas, and grow quickly

Other Employee Benefits

• Competitive compensation programs that recognize and reward performance
• Comprehensive health, wellness, retirement, and PTO benefits
• Office based culture with occasional WFH that provides flexibility for eligible positions after training
• Company-sponsored social events

Please note benefits may vary based on country.