Senior Events Coordination Consultant

UN Secretariat; Rio de Janeiro; On-site; BRL 332,000 - 664,000; Full time

Job summary

UN-Habitat, based in Rio de Janeiro, seeks a Senior Events Coordination Consultant to lead planning and execution of a two-day Forum on Technical Assistance for Social Housing in São Paulo and accompanying field visits for participants. You will manage budgets, work plans, and cross-functional teams, ensuring regulatory compliance and impactful knowledge sharing.

Required is a Bachelor’s degree in a relevant field and 20+ years in event management, with strong coordination, budgeting and

Qualifications

• Bachelor-level education in PR, tourism, administration, project management or related field.
• Postgraduate qualification in event management or related field, or 8+ years of relevant experience.
• 20+ years of experience in planing and executing large events in Brazil.

Responsibilities

• Plan, manage and execute a multi-day forum (2 days) and field visits for 100 participants.
• Develop work plans, schedules and budgets; monitor all phases from planning to evaluation.
• Coordinate logistics, technical aspects, and engagement with stakeholders.
• Lead multidisciplinary teams and manage consultants, suppliers and partners.
• Ensure compliance with licenses, regulations and quality standards.
• Document lessons learned and prepare knowledge materials.

Skills

Project management

Event coordination

Budgeting

Scheduling

Risk management

Logistics

Stakeholder management

Knowledge management

Education

Bachelor's degree in Public Relations or related

Postgraduate degree in Event Management or related

Tools

Windows OS

Microsoft Office

Online conference tools

Job description

Organizational context: UN-Habitat, the UN Human Settlements Programme, promotes sustainable urban development and adequate housing for all. Based in Rio de Janeiro, its Regional Office for Latin America and the Caribbean (ROLAC) focuses on activities in Brazil. The agency collaborates with governments and partners to implement urban development agendas and the Sustainable Development Goals.

Job purpose: The Senior Events Coordination Consultant will support UN-Habitat's project "Building capacity and connections in Technical Assistance for Social Housing (ATHIS)" by planning, managing, and executing a significant Forum on Technical Assistance for Social Housing. This role is crucial for fostering South-South cooperation and knowledge exchange among professionals, communities, and government representatives from the Global South. The consultant will ensure the successful organization of a two-day forum in São Paulo, Brazil, for up to 1,000 attendees, followed by a day of field visits for 100 participants, contributing directly to the project's objective of equipping professionals with skills for sustainable and equitable housing solutions.

Responsibilities: The Senior Events Coordinator Consultant is responsible for the comprehensive planning, management, and execution of the ATHIS Forum. This includes developing and maintaining a detailed work plan, schedule, and budget; overseeing all event phases from planning to post-event evaluation; and ensuring compliance with deadlines and quality standards. The role involves managing multidisciplinary teams, consultants, suppliers, and institutional stakeholders, as well as aligning with project teams on promotion and engagement strategies. Key duties include coordinating logistics, technical aspects, and digital workstreams, managing event budgets, and ensuring necessary licenses and regulations are in place. The consultant will also be responsible for organizing field visits, developing an accreditation system, and contributing to knowledge management by documenting lessons learned and preparing relevant materials.

Education: A Bachelor’s degree in Public Relations, Tourism, Administration, Project Management, International Relations, Cultural Production, Event Production, Social Sciences, or related fields is required. A postgraduate degree in Event Management, Communications, Project Management, or related fields is also required, or alternatively, an additional eight years of relevant experience beyond the minimum requirement.

Work experience: A minimum of twenty years of experience in event planning, coordination, and execution is required. This includes extensive experience in managing large-scale events in Brazil, handling multidisciplinary teams, consultants, suppliers, and institutional stakeholders. Experience managing event budgets, work plans, and timelines is essential. Deep knowledge of the Brazilian context and culture, along with the ability to work with diverse cultural backgrounds, is also required. Previous experience with the United Nations is desirable.

Skills: Strong project and event management skills, including planning, coordination, budgeting, scheduling, and risk management. Proficiency in Windows, Office packages, and web search engines. Competence with technological tools, software, and online platforms, including online event and conference tools. Good knowledge of project management methodologies is desirable. Excellent internal and public-facing communication skills are desirable.

Required languages:

Desired languages: