Real Estate Administrative Assistant

Salvatech; Erechim; Teletrabalho; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A renowned outsourcing company in Brazil is seeking a Real Estate Administrative Assistant to support a U.S.-based real estate team. This full-time role involves managing internal operations, handling transactions, and ensuring efficient workflows. Ideal candidates will have 3-5 years of administrative experience, ideally in real estate, and excellent communication skills. Competitive compensation offered, along with an engaging team environment.

Qualificações

• 3-5 years of experience in administrative or operational roles.
• Minimum 2 years of experience in the real estate industry.
• Strong understanding of systems and process improvement.

Responsabilidades

• Build, document, and manage systems for transactions.
• List properties on the MLS and maintain accurate data.
• Prepare and manage real estate contracts and agreements.
• Track deals through closing and manage deadlines.
• Maintain internal documentation and administrative workflows.

Conhecimentos

Organizational skills

Problem-solving skills

Excellent communication

Familiarity with QuickBooks

Experience with real estate CRMs

Formação académica

Bachelor's degree preferred

High school diploma required

Ferramentas

KW Command

Brivity

Google Workspace

MLS platforms

Descrição da oferta de emprego

3.000.000 $ to 4.000.000 $ (Gross Monthly)

1 Position

Work or labor contract

Full time

Our Company:

Salvatech is passionate about delivering results with the best talent in each industry. We create innovative solutions, which deliver exceptional outsourcing services, creating value for companies to grow their staff abroad. At Salvatech, we pride ourselves on the amazing team culture we have built in our company! Seeing our employees happy and comfortable is one of our top priorities.

Role Summary:

We’re looking for a highly organized and systems-driven Real Estate Administrative Assistant to support and optimize internal operations for a fast-growing U.S.-based real estate team. You’ll be a key partner to the business owner helping manage systems, coordinate transactions, and keep operations running efficiently behind the scenes. Your role will help free up the agents to focus on revenue-generating activities, while you ensure everything else flows smoothly. As the team grows, you may also assist in hiring, training, and overseeing additional administrative support.

Responsibilities:

• Build, document, and manage systems for transactions, communication, compliance, and internal operations.
• List properties on the MLS and ensure listing data is accurate and updated.
• Prepare and manage real estate contracts, agreements, and required documents.
• Track deals through closing, ensuring all paperwork and deadlines are met.
• Maintain and improve internal documentation, SOPs, and administrative workflows.
• Handle bookkeeping tasks such as accounts payable/receivable, budget tracking, and generating financial reports.
• Coordinate with agents, vendors, and clients for smooth communication and task follow-up.
• Oversee office tools, subscriptions, and support with basic marketing updates when needed.
• Ensure accuracy across internal databases, listings, and reporting tools.
• Support with onboarding or training new administrative staff as the team grows.

Requirements:

• Bachelor’s degree preferred; high school diploma required.
• 3–5 years of experience in administrative or operational roles.
• Minimum 2 years of experience in the real estate industry (brokerage, TC, or similar).
• Strong understanding of systems and process improvement.
• Experience with bookkeeping (invoicing, budgets, payroll, financial reporting).
• Experience using real estate CRMs, ideally KW Command and/or Brivity.
• Familiarity with QuickBooks, Google Workspace, and MLS platforms.
• Excellent communication, organizational, and problem-solving skills.
• Fluent in English (spoken and written); able to work with a U.S. based team independently.

Work Setup Requirements:

To perform this role effectively, you must have:

• A quiet home office space to work optimally.
• A laptop/desktop with updated software.
• A secondary backup internet option to ensure reliability.

Requirements

University / Professional Career

Languages

Spanish - Native

Skills

Professional experience

3-4 years

About Salvatech