Project Manager for Medical Services

FIFA; Brazil; On-site; BRL 260,000 - 380,000; Full time

Job summary

FIFA is building a Local Subsidiary in Brazil to deliver the FIFA Women’s World Cup 2027™ and seeks a Medical Services Manager to lead PMO, administration, and procurement for the Medical Services area.

You will ensure plans, budgets and processes flow smoothly, coordinating with VMOs, GMO and international FIFA teams. Experience in large events and strong organizational skills are essential.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, Project Management, Economics or a related field.
• Solid experience in project management, PMO or administrative coordination in major events or multi-stakeholder projects.
• Fluent in English and Portuguese (Spanish an advantage).
• Advanced Excel and MS Office; experience with planning and collaboration tools (SharePoint, Monday.com, Teams, WeTrack).
• Experience with procurement processes, budget control and contract management.

Responsibilities

• Maintain the Medical Operations Master Plan with schedules, milestones and deliverables across workstreams.
• Track progress against milestones; flag deviations and propose recovery plans.
• Manage issues log, risk register and decisions with actions followed to closure.
• Prepare area meetings and consolidate status reports for governance bodies.
• Coordinate area documentation in WeTrack, SharePoint and related systems.

Skills

Project management

Administrative coordination

Cross-functional communication

Stakeholder management

Travel readiness

Education

Bachelor's degree in Business Administration or related field

Tools

WeTrack

SharePoint

Monday.com

MS Office

Teams

Job description

FIFA has established a Local FIFA Subsidiary in Brazil to work together with FIFA Zurich to deliver the biggest women’s sporting event in the world, the FIFA Women’s World Cup 2027™ (“FWWC2027”) that for the first time ever, is hosted in South America in Brazil. Now is your time to be part of the workforce that is creating this unique and unforgettable experience.

Please submit your CV in English, as it will be reviewed by an international team.

THE POSITION

The Medical Services Manager is responsible for the administrative and project management backbone of the Medical Services area for the FIFA Women’s World Cup 2027™. The role ensures that all medical workstreams progress on schedule, with documentation, processes, budget and procurement under control, allowing the medical leadership (Senior Medical Services Manager, General Medical Officer and Venue Medical Officers) to focus on clinical and operational delivery.

The position is the area’s integration point with FIFA27 corporate systems and processes (WeTrack, SharePoint, Monday.com, Workforce, Procurement, Finance) and the administrative point of contact for the Venue Medical Officers across the eight host cities: Belo Horizonte, Brasília, Fortaleza, Porto Alegre, Recife, Rio de Janeiro, Salvador and São Paulo.

The scope covers the full project cycle: planning and preparation, special events (Final Draw, Team Seminars, Play-off), site inspections, the tournament period and administrative close-out.

A healthcare background is not required. We are looking for a project management and administration profile from a major events environment, with strong command of processes, tools and organization.

Project Management & Area PMO

• Maintain the area master plan (Medical Operations Master Plan) up to date: schedule, milestones, dependencies and deliverables catalogue for all workstreams of the area
• Track the progress of each deliverable against FIFA milestones, flag deviations early and propose recovery plans
• Manage the area’s issues log, risk register and decision log, and drive the follow-up of actions through to closure
• Prepare the area’s periodic meetings (FIFA Medical, GMO, VMOs and functional areas): agenda, materials, minutes and action tracking
• Consolidate status reporting for the Senior Medical Services Manager, the GMO and FIFA governance structures

Processes, Systems & Document Governance

• Act as the area’s operational owner in WeTrack: plans, tasks, risks and milestones, ensuring the system reflects the actual project status
• Manage the area’s document library in SharePoint: folder structure, naming conventions, version control, approval workflow (Proposed, Consolidated, Endorsed) and confidentiality
• Ensure the official flow of deliverables: final version exported, published on SharePoint and reflected in WeTrack and Monday.com
• Complete and maintain FIFA corporate templates and forms (FAOP, VUM, Core Services, RFx, Workforce Plan) within cross-functional deadlines
• Standardise the area’s templates, checklists and operating procedures (inspections, activation flows, reports), aligned with the FIFA Medical Handbook
• Support the rollout and maintenance of the area’s digital tools (inspection app, control dashboards, daily reporting system)

Administration, Procurement & Budget

• Lead the administrative side of medical services procurement (RFI, RFP, quotations): timeline, supplier list, Q&A consolidation, comparison matrix and documentation for Procurement and Legal
• Monitor contracts with designated hospitals, ambulance providers, equipment and medical service suppliers: deadlines, deliverables, service measurement and invoicing
• Support the area’s budget control: quarterly forecast, actual versus plan, purchase requests and reconciliation with Finance
• Organize the administrative logistics of site inspections and travel (schedule, flights, accommodation, accreditation, reports)
• Support Workforce on the area’s processes: workforce plan, onboarding, accreditation, uniforms and mandatory training

Host City & VMO Support

• Act as the administrative point of contact for VMOs across the eight host cities and Team Base Camp cities: requests, deadlines, templates, system access and information
• Keep the Master Hospital Panel and the VMO matrix up to date (inventory, contacts, approval status, priority access pathways) with information provided by the host cities
• Coordinate the collection and consolidation of host city data (medical posts, opening hours, hotel and TBC addresses, emergency contacts)
• Organize the schedule and documentation of medical inspections at stadiums, TBCs, hotels and special event sites

Tournament Operations & Special Events

• Support the administrative preparation of special events (Final Draw, Team Seminars, Play-off) and of the tournament period: plans, rosters, materials, accreditation and communication
• During the tournament, run the area’s administrative cell at HQ: consolidation of daily venue reporting, roster and attendance control, incident logging and support to venue Medical Coordinators
• Coordinate the area’s administrative communication with functional areas (Safety & Security, Competition, Guest Operations, Technology, Workforce, Team Services)

Reporting, Close-out & Legacy

• Maintain the area’s dashboards and KPIs (status by workstream, inspections, open issues, procurement)
• Prepare reports, presentations and materials for meetings with FIFA Zurich and cross-functional areas, in the required template and language
• Lead the area’s administrative close-out: contract closure, document archiving, post-event report and lessons learned

YOUR PROFILE

Required

• Bachelor’s degree in Business Administration, Engineering, Project Management, Economics or a related field
• Solid experience in project management, PMO or administrative coordination, ideally within major events, sport or multi-stakeholder projects
• Fluent in English and Portuguese (written and spoken); Spanish is an advantage
• Advanced Excel and MS Office skills (Word, PowerPoint, Project); experience with planning and collaboration tools (SharePoint, Monday.com, Teams, WeTrack or similar)
• Experience with procurement processes, budget control and contract management
• Experience with document governance: version control, approval workflows and executive reporting
• Availability for frequent domestic travel and flexible working hours during peak periods (special events and tournament)

Desirable

• Project management certification (PMP, CAPM, PRINCE2 or equivalent)
• Previous experience in FIFA tournaments, Olympic events or other major international events
• Knowledge of the healthcare sector, medical services or hospital operations
• Experience with Power BI or other data visualization tools
• Experience in multicultural environments and geographically distributed teams

Key Competencies

• Organization and method: structures processes, deadlines and documents so that anyone in the area can find what they need
• Autonomy and proactivity: anticipates open issues and risks, follows up with owners and proposes solutions without detailed instruction
• Executive communication: writes and presents clearly and concisely, in English and Portuguese, for technical and executive audiences
• Stakeholder management: builds relationships with VMOs, functional areas, suppliers and FIFA Zurich, aligning diverse interests
• Adaptability and resilience: responds well to shifting priorities, evolving plans and the pressure of event periods
• Attention to detail: ensures consistency of data, versions and deadlines across systems and documents
• Integrity and confidentiality: handles sensitive information and restricted-distribution documents with discretion

About FIFA Women’s World Cup 2027

The FIFA Women’s World Cup™ is the greatest women’s sporting event on the planet, showcasing the best players in the world on the biggest stage. In 2027, history will be made as Brazil welcomes the tournament to South America for the first time ever.

This landmark event will unite the world through an unprecedented celebration of women's football, inspiring billions of fans across the globe. As we prepare to host teams and supporters from every corner of the world, we’re looking for passionate, talented individuals to be part of history and help deliver an unforgettable tournament.

Join us and play your role in making FIFA Women’s World Cup 2027™ a truly extraordinary experience that celebrates and elevates women’s football.