Procurement Advisor

UN Secretariat; Rio de Janeiro; On-site; BRL 120,000 - 180,000; Full time

Job summary

UN-Habitat (Regional Office for Latin America and the Caribbean) is seeking a Procurement Advisor to support its Brazil portfolio. You will ensure procurement activities align with organizational policies, conduct market research, solicitations, evaluation, contracting, delivery and closure, and manage supplier relations to ensure transparency and value for money.

The role collaborates with programme, operations, and project teams to uphold ethical standards, maintain documentation, and monitor

Qualifications

• Undergraduate degree in finance, accounting, economics, business admin, or related field is required.
• Postgraduate specialization or four additional years of relevant experience desirable.
• CIIPS or equivalent international procurement certification desirable.

Responsibilities

• Develop, implement, and monitor procurement plans for goods, services, and works.
• Conduct market research, solicitations, evaluation, award, contracting, delivery, and closure.
• Maintain accurate procurement documentation and provide supplier analysis.
• Monitor contract performance and expenditures against budgets; report on activities.

Skills

Procurement Processes

Supplier Management

Contract Management

ERP Systems

MS Office

Procurement Compliance

Education

Bachelor's degree in Finance or related field

Tools

MS Office

ERP systems

Procurement software

Job description

Organizational context

The United Nations Human Settlements Programme (UN-Habitat) promotes sustainable urban development and adequate housing for all. Its Regional Office for Latin America and the Caribbean (ROLAC) is based in Rio de Janeiro, Brazil, focusing on developing and managing activities within the host country. This role supports UN-Habitat's expanded portfolio in Brazil, working with governments and partners to implement effective urban policies.

Job purpose

This Procurement Advisor role is crucial for supporting the implementation of UN-Habitat's programme and project portfolio in Brazil. The incumbent will ensure all procurement activities for goods, services, and works align with organizational policies, procedures, and ethical standards. By facilitating end-to-end procurement processes, from planning and market research to contracting and closure, the role contributes to achieving project objectives and organizational priorities. It involves close collaboration with programme, operations, and project teams to ensure transparency, fairness, efficiency, and value for money in all procurement actions, ultimately supporting UN-Habitat's mission to transform cities into more inclusive, resilient, and sustainable places.

Responsibilities

The Procurement Advisor is responsible for supporting UN-Habitat Brazil's programme and project portfolio, ensuring compliance with procurement policies and ethical standards. Key duties include developing, implementing, and monitoring procurement plans for goods, services, and works, aligning strategies with operational priorities. The role involves facilitating end-to-end procurement processes, including market research, solicitation, evaluation, award, contracting, delivery, and closure, ensuring transparency and value for money. Maintaining accurate procurement documentation, such as solicitation documents, evaluation reports, and contracts, is essential. Additionally, the advisor will provide market research and supplier analysis, manage supplier engagement, monitor contract implementation and performance, and assess procurement risks. They will offer technical guidance on procurement policies and procedures to project teams, contribute to improving procurement tools and processes, and monitor expenditures against budgets. Reporting on procurement activities and supporting audits are also key responsibilities.

Education

A Bachelor's degree in Finance, Accounting, Economics, Business Administration, Public Administration, Management, or a related field is required. A postgraduate specialization in a related field or an additional four years of relevant experience is also required. CIIPS Level 4 certification or an equivalent international procurement certification is desirable. Specialized training in procurement, contract management, or supply chain systems within the UN or other international organizations is also desirable.

Work experience

A minimum of six years of progressively responsible professional experience in procurement, purchasing, contract management, or supply chain is required. Demonstrated experience in planning, managing, and monitoring procurement processes for goods, services, and works is essential. Experience in supplier/vendor management, procurement risk assessment, and monitoring contractual deliverables and expenditures is desirable. Previous experience within the UN System is also desirable.

Skills

Proficiency in MS Office (Word, Excel, Outlook) and ERP/corporate procurement systems. Strong knowledge of procurement principles, solicitation methods, contract management, and compliance requirements. Strong analytical and organizational skills. Good knowledge of project management methodologies is desirable. Fluency in Portuguese and English is required; working knowledge of Spanish is desirable.

Required languages

Portuguese, Spanish, English

Desired languages

Portuguese, Spanish, English, French