Office Manager (São Paulo, Brazil)

Figma; São Paulo; Hybrid; BRL 70,000 - 110,000; Full time

Job summary

Figma is seeking an organized Office Manager for our São Paulo hub in a hybrid role to bridge regional operations with global People initiatives. You will oversee day‑to‑day workplace operations, support onboarding, manage vendor relations, and coordinate events that reflect Figma’s values.

The role requires 3+ years in office management or People Operations, strong English and Portuguese, and the ability to work on-site at least four days a week, with flexibility for events outside standard

Qualifications

• 3+ years of experience in office management, workplace operations, People Operations, HR coordination, or a related role.
• Professional fluency in English and Portuguese, with the ability to communicate clearly in both languages.
• Experience managing multiple priorities across office operations, employee support, vendors, and events.
• Sound judgment and discretion when handling confidential or sensitive employee information.
• The ability to work from the office at least four days per week, with occasional flexibility to support events outside standard working hours.

Responsibilities

• Create a welcoming and inclusive workplace experience by assisting employees, guests, vendors, and other visitors.
• Oversee daily office operations, including supplies, equipment, facilities requests, workplace safety, and compliance with local health and safety requirements.
• Manage relationships with external vendors and partner with IT, Security, and Facilities teams to maintain a safe, reliable, and seamless office environment.
• Coordinate logistics and hospitality for in‑office meetings, team offsites, cultural celebrations, employee resource group activities, and volunteer events.
• Partner with the People team to support regional onboarding, including right‑to‑work checks, in‑person paperwork, onboarding content, and other local requirements.
• Manage local People administration, including HR correspondence, employment verifications, required signatures, benefits administration, medical checks, wellness programs, and relationships with local providers.
• Serve as a trusted point of contact for regional employees and support the global People team with local employee relations matters, terminations, payroll, time tracking, and other employee lifecycle processes.
• Partner with People and Legal teams on local labor requirements and union matters, and provide English–Portuguese translation, interpretation, and cultural guidance when needed.

Skills

Office management

HR coordination

People Operations

Vendors management

English fluency

Portuguese fluency

Job description

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

We’re looking for a highly organized and people-focused Office Manager to serve as the bridge between our regional office and Figma’s broader company culture. In this hybrid role, you’ll oversee day‑to‑day workplace operations, create a welcoming experience for employees and guests, and partner with our global teams on local People initiatives. You’ll help ensure that the office runs smoothly, reflects Figma’s values, and supports employees throughout their journey with the company.

This is a full‑time role based in our São Paulo hub.

What you’ll do at Figma:

• Create a welcoming and inclusive workplace experience by assisting employees, guests, vendors, and other visitors
• Oversee daily office operations, including supplies, equipment, facilities requests, workplace safety, and compliance with local health and safety requirements
• Manage relationships with external vendors and partner with IT, Security, and Facilities teams to maintain a safe, reliable, and seamless office environment
• Coordinate logistics and hospitality for in‑office meetings, team offsites, cultural celebrations, employee resource group activities, and volunteer events
• Partner with the People team to support regional onboarding, including right‑to‑work checks, in‑person paperwork, onboarding content, and other local requirements
• Manage local People administration, including HR correspondence, employment verifications, required signatures, benefits administration, medical checks, wellness programs, and relationships with local providers
• Serve as a trusted point of contact for regional employees and support the global People team with local employee relations matters, terminations, payroll, time tracking, and other employee lifecycle processes
• Partner with People and Legal teams on local labor requirements and union matters, and provide English–Portuguese translation, interpretation, and cultural guidance when needed

We’d love to hear from you if you have:

• 3+ years of experience in office management, workplace operations, People Operations, HR coordination, or a related role
• Professional fluency in English and Portuguese, with the ability to communicate clearly in both languages
• Experience managing multiple priorities across office operations, employee support, vendors, and events
• Sound judgment and discretion when handling confidential or sensitive employee information
• The ability to work from the office at least four days per week, with occasional flexibility to support events outside standard working hours

While it’s not required, it’s an added plus if you also have:

• Experience managing local health and safety processes or workplace compliance requirements
• Experience working with labor unions or supporting collective labor agreement requirements
• Familiarity with local benefits administration, payroll coordination, employee relations, or employment practices
• Fluency in an additional language

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to [e-mail] . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice .