Executive Assistant, Sales (São Paulo, Brazil)

Figma; São Paulo; In loco; BRL 120.000 - 180.000; Tempo pieno

Descrizione del lavoro

Figma in São Paulo is seeking an experienced Executive Assistant to support two Sr. Directors in LATAM + DACH. You will manage calendars, prepare confidential reports, coordinate meetings and offsites, and build executive materials using Figma tools.

Fluency in Portuguese and English is required, with 4+ years in an admin role. This full-time role in our São Paulo hub offers a dynamic, fast-paced environment where discretion and proactive planning are valued.

Competenze

• 4+ years of experience in administrative or support roles.
• Fluent in Portuguese and English with strong communication.
• Thrives in fast-paced environments with changing priorities.
• Excel at prioritizing, anticipating needs, and handling confidential information.
• Able to foster an inclusive, collaborative work environment.

Mansioni

• Manage Sr. Directors' calendars, meetings, expenses, and travel.
• Brief and prepare senior leaders ahead of meetings with confidential materials.
• Coordinate Senior Management meetings, agendas, items, and follow-up.
• Plan and execute monthly/quarterly leadership offsites and events.
• Build executive materials using Figma, Figma Slides, and FigJam.
• Serve as liaison between Sr. Directors and LATAM + DACH teams.
• Support logistics for internal and external events and drive process improvements.

Conoscenze

Portuguese/English

Communication skills

Discretion & confidentiality

Executive support

Proactive planning

Strumenti

Figma

Figma Slides

FigJam

Descrizione del lavoro

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

We’re looking for an Executive Assistant to support (2) of Figma’s Sr. Directors, Sales - LATAM + DACH. This role strategically manages the day-to-day administrative and operational needs of the LATAM + DACH businesses, while also contributing significantly to projects and initiatives that help drive the company’s priorities.

We are looking for an experienced Executive Assistant who has supported at a VP level in complex global markets.

This is a full-time role based in our São Paulo hub and requires fluency in both Portuguese and English.

What you’ll do at Figma:

• Manage Sr. Directors’ calendars, meetings, expenses, and business travel arrangements
• Brief and prepare Sr. Directors ahead of key meetings, calls, and events, including confidential reports and materials
• Coordinate Senior Management meetings, including agendas, materials, action items, and follow‑up
• Lead planning and execution of monthly and quarterly meetings and in‑person leadership offsites, coordinating content, slides, venues, and stakeholders
• Build executive materials using Figma, Figma Slides, and FigJam
• Act as a key liaison between Sr. Directors, their leadership teams, and the wider LATAM + DACH teams
• Work alongside the Sales EA team and greater EA team to provide some support for logistics of internal events, team offsites and external events
• Evolve and create processes for efficiency and global alignment

We'd love to hear from you if you have:

• 4+ years of experience in an administrative or support role
• Fluent in both Portuguese and English, with strong communication skills across a wide range of stakeholders
• Thrive in fast‑paced environments and adapt quickly to changing priorities and demands
• Expert at prioritizing, anticipating needs, and handling sensitive information with discretion and confidentiality
• Bring a positive, reliable approach and foster an inclusive environment where others can thrive

While it’s not required, it’s an added plus if you also have:

• Previous experience supporting customer facing teams and/or sales
• Experience supporting senior leadership at fast paced SaaS companies

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

#LI-JB6

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to [e-mail] . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice .