Office Manager

Carta; Rio de Janeiro; Presencial; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

Join a leading company in private equity as an Office Manager in Rio de Janeiro. You'll be responsible for the office's day-to-day operations, managing vendors, and ensuring compliance with local regulations. The ideal candidate has strong project and vendor management skills, with 5+ years of relevant experience. Carta is committed to fostering a inclusive work environment while supporting innovation in private markets.

Qualificações

• 5+ years of experience in facilities and workplace operations.
• Strong knowledge of Brazil’s labor and facilities regulations.
• Excellent project management and vendor negotiation skills.

Responsabilidades

• Oversee day-to-day operations of the Rio office.
• Lead office infrastructure projects and vendor management.
• Implement health and safety procedures and manage vendor relationships.

Conhecimentos

Project Management

Vendor Negotiation

Communication

Cross-functional Collaboration

Ferramentas

Envoy

Slack

Jira

Descrição da oferta de emprego

The Company You’ll Join

Carta connects founders, investors, and limited partners through world-class software, purpose-built for everyone in venture capital, private equity and private credit.

Carta’s fund administration platform supports nearly 7,000 funds and SPVs, representing $150B in assets under administration in venture capital and private equity. Trusted by more than 40,000 companies, Carta also helps private businesses in over 160 countries manage their cap tables, valuations, taxes, equity programs, compensation, and more.

Together, Carta is creating the end-to-end ERP platform for private markets. Traditional ERP solutions don’t work for Private Funds. Private capital markets need a comprehensive software solution to replace outdated spreadsheets and fragmented service providers. Carta’s software for the Office of the Fund CFO does just that - it’s a new category of software to make private markets look more like public markets - a connected ERP for private capital.

For more information about our offices and culture, check out our Carta careers page.

The Problems You’ll Solve

At Carta, our employees set out on a mission to unlock the power of equity ownership for more people in more places. We believe that the problems we solve today unlock the opportunities of tomorrow. As an Office Manager you’ll work to:

• Own and oversee the day-to-day operations of the Rio office, ensuring a safe, compliant, and high-functioning work environment.
• Lead office infrastructure projects, and vendor management, including landlord relationships (multi-floor/multi-landlord), HVAC, and maintenance.
• Partner cross-functionally with IT, Security, and People teams to drive in-office employee experience, including events, site visits, and activations
• Design and implement strategies that make the workspace inclusive, productive, and aligned with Carta's values and employee needs
• Implement and monitor compliant health and safety procedures and manage vendor relationships
• Manage and report on vendor SLAs, and budget, driving savings and process efficiency

The Team You’ll Work With

You’ll be joining the Real Estate and Workplace Services team at Carta. This team is responsible for creating exceptional, safe, and values-driven environments that enable Cartans to do their best work across the globe. We partner with cross-functional stakeholders to ensure operational reliability, exceptional hospitality, and efficient facilities strategies that align with Carta's mission. Though primarily based in the US, the team collaborates closely with regional partners including HR, IT, Finance and local Office Coordinators to bring together global context and local execution.

About You

• 5+ years of experience in facilities and workplace operations, preferably in fast-paced or multi-tenant environments (e.g., CBRE or JLL experience is a plus)
• Strong knowledge of Brazil’s labor and facilities regulations, including vendor compliance, building codes, and accessibility laws
• Responsible for developing and maintaining local emergency response procedures, including evacuation drills, access protocols, and communication plans aligned with regional risk factors
• Familiarity with local procurement and vendor contracts (e.g., how vendors are typically selected and managed in Brazil)
• Experience managing workplace tools/systems like Envoy, Slack, Jira etc.
• Experience supporting hybrid work environments
• Deep understanding of health & safety compliance and general facilities regulation in Brazil
• Demonstrated ability to lead office build-outs, manage budgets, interface with multiple landlords, and oversee day-to-day maintenance, HVAC, catering, and workplace activations
• Excellent project management, communication, and vendor negotiation skills. You’re proactive, organized, budget-conscious, and adaptable
• Strong cross-functional collaborator who partners with IT, and People teams to ensure smooth, end-to-end employee experiences
• Advanced English required, with the ability to navigate global stakeholders and manage communications across time zones

At Carta, you’re not just an employee. You’re a builder who is creating infrastructure that accelerates innovation and empowers more ownership. Cartans are helpful, relentless, unconventional and kind; representing Carta’s Identity Traits. They work collaboratively and cross functionally to challenge the status quo; working towards a common goal of creating more owners in the private markets.

Disclosures:

• We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate. If accommodations due to a disability or medical condition are needed, please connect with the talent partner via email.
• Carta uses E-Verify in the United States for employment authorization. See the E-Verify and Department of Justice websites for more details.
• For information on our data privacy policies, seePrivacy,CA Candidate Privacy, and Brazil Transparency Report.
• Please note that all official communications from us will come from an @carta.com or @carta-external.com domain. Report any contact from unapproved domains to [e-mail].