Listing Coordinator (Real Estate)

Jobgether SRL; Brasil; On-site; BRL 67,000 - 100,000; Full time

Benefits offered by this job

100% Remote Flexibility

Competitive Compensation

Professional Growth

Dynamic Team Environment

Job summary

Lever, Inc. in Brazil is seeking a Listing Coordinator (Real Estate) to support end-to-end listing workflows in a fully remote environment, helping drive property exposure and team productivity.

You will oversee data entry in Dotloop and SWIFT, manage listing paperwork and offers, coordinate showings, maintain inventory spreadsheets, and communicate with clients using Follow Up Boss and Google Workspace. This role requires strong attention to detail and English communication.

Qualifications

• Real estate listing coordination or transaction management experience.
• Experience with US real estate transactions is advantageous.
• Proficiency with CRM platforms (e.g., Follow Up Boss).
• Experience with Dotloop and listing management portals.
• Strong Google Suite skills and managing spreadsheets, databases, and checklists.
• Excellent written and verbal English communication skills.

Responsibilities

• Manage full listing workflows from folder creation to data entry in SWIFT and post-launch setups.
• Organize incoming offers, prepare listing agreements, track paperwork and signatures, and manage the seller deal board.
• Maintain property listings across platforms and update inventory spreadsheets; run monthly financial reports.
• Collect showing feedback, communicate updates with sellers and team members, and notify occupied properties of viewings.
• Prepare buyer documentation for agents and manage incoming marketplace leads with listing checklists.

Skills

English communication

Tools

Follow Up Boss

Dotloop

SWIFT

Todoist

PadSplit

Google Docs

Google Sheets

Google Drive

Google Forms

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Listing Coordinator (Real Estate) based in Brazil.

In this role, you will play a critical part in supporting end-to-end real estate listing processes for a fast-paced, dynamic real estate operations team. Operating in a fully remote environment, you will manage backend organization, data entry, transaction documentation, and client-facing communications with high precision and confidence. You will take ownership of listing setups across dedicated property management platforms, tracking paperwork, managing deal boards, and maintaining updated inventory spreadsheets. Working with structured checklists, transaction portals, and CRMs, you will organize incoming offers, coordinate property showing notifications, and keep key financial reports accurate. This position offers an exciting opportunity for a detail-obsessed, proactive professional to streamline operations, anticipate team needs, and ensure seamless transaction workflows. Joining a growth-focused environment, your systems execution will directly drive property exposure and team productivity.

Accountabilities:

• Listing Lifecycle Support: Manage full listing workflows from initial folder creation and document prep in Dotloop to data entry in SWIFT, pushing listings live, and finalizing post-launch setups.

• Transaction & Offer Management: Organize incoming buyer offers, prepare listing agreements, track required paperwork and signatures, and manage the seller deal board within Follow Up Boss.

• Platform & Inventory Operations: Maintain property listings across marketplace platforms (such as PadSplit and SWIFT), updating team inventory spreadsheets and running monthly financial reports.

• Showing & Client Coordination: Collect showing feedback, communicate updates with sellers and team members, and notify occupied properties regarding scheduled viewings.

• Agent & Operational Support: Prepare buyer documentation (brokerage agreements, offers) for team agents, assign incoming marketplace leads, and execute comprehensive listing checklists.

Requirements:

• Real Estate Background: Prior experience in real estate listing coordination, transaction management, or real estate virtual assistance (experience with US real estate transactions is highly advantageous).

• CRM & Software Proficiency: Hands-on experience using CRM platforms (e.g., Follow Up Boss), transaction management tools (e.g., Dotloop), listing management portals, and Todoist.

• Google Suite Mastery: Strong working knowledge of Google Suite tools (Docs, Sheets, Forms, Drive) with a high comfort level managing spreadsheets, databases, and checklists.

• Organizational & Task Execution: Exceptional attention to detail and task management capabilities, with the ability to prioritize and multitask in a high-volume, fast-paced setting.

• Communication & Soft Skills: Excellent written and verbal English communication skills, direct communication style, proactive problem-solving ability, and a solution-oriented mindset.

Benefits:

• 100% Remote Flexibility: Complete location independence.

• Competitive Compensation: Attractive salary package matching your real estate operations experience and administrative capabilities.

• Professional Growth: Direct exposure to scaling real estate workflows, transaction technologies, and modern property platforms.

• Dynamic Team Environment: Work alongside a supportive, high-performing team in a structured yet fast-moving environment.

We appreciate your interest and wish you the best!

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