Legal Assistant | Legal Case Documentation Assistant

Jobgether; Brasil; Remote; BRL 70,000 - 75,000; Full time

Benefits offered by this job

100% remote

Full-time

Paid time off

Bonuses

Parental leave

Professional development

Dedicated team support

Job summary

Jobgether, listing on behalf of a partner company in Brazil, is seeking a detail‑oriented Legal Assistant to manage intake-to-team handoffs. You will ensure case information is complete, properly categorized, and accurately recorded in the system.

In this English‑only, fully remote role you’ll review representation agreements, monitor payments, and maintain records with Clio, SharePoint, Teams, and Outlook. This is a full‑time, long‑term opportunity with growth potential.

Qualifications

• Strong written English communication skills; English-only position.
• Experience in legal assistance, legal administration, legal intake, or case administration preferred.
• Excellent attention to detail, accuracy, and organization.
• Familiarity with Clio, SharePoint, Teams, Outlook preferred.

Responsibilities

• Review newly signed representation agreements and verify all information is complete and accurate.
• Ensure new legal matters are documented, categorized, and assigned to the appropriate attorney or team member.
• Enter and maintain accurate case information in Clio, including case types and subcategories.
• Review historical matters and update records with missing or unclear data.
• Verify payment details and supporting documents, maintaining required forms.
• Communicate with Sales and Legal teams to resolve documentation or assignment questions.
• Follow up on incomplete information and escalate issues when necessary.
• Prioritize urgent matters while progressing ongoing records management tasks.

Skills

English proficiency

Attention to detail

Organizational skills

Proactive communication

Tools

Clio

SharePoint

Microsoft Teams

Microsoft Outlook

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Legal Assistant | Legal Case Documentation Assistant based in Brazil.

We are seeking a highly organized and detail-oriented professional to support the administrative transition of new legal matters from intake to the legal team. This role focuses on ensuring that case information, representation agreements, payment details, and supporting documentation are complete, accurate, and properly recorded. You will manage and update legal records, review historical matters, and verify that each new case is correctly categorized and assigned. Working closely with Sales and Legal teams, you will help maintain reliable records and consistent data standards across the organization. This is an excellent opportunity for someone who enjoys structured administrative work, takes initiative in resolving information gaps, and can manage multiple priorities independently in a fully remote environment.

Accountabilities:

• Review newly signed representation agreements and verify that all required information is complete and accurate.

• Ensure new legal matters are properly documented, categorized, and assigned to the appropriate attorney or legal team member before transition.

• Enter, update, and maintain accurate case information in Clio, including case types and subcategories such as divorce, custody, prenup, and postnup.

• Review historical matters and update records with newly required information, identifying missing, inconsistent, or unclear data.

• Verify payment, deposit, ongoing payment, and third-party payment information, ensuring required forms and supporting documents are maintained.

• Communicate regularly with Sales and Legal teams through email, Microsoft Teams, and other internal channels to resolve documentation or assignment questions.

• Follow up proactively on incomplete information, ask timely clarification questions, and escalate issues when necessary.

• Prioritize urgent new matter assignments while progressing ongoing records management and administrative projects.

Requirements:

• Strong written English communication skills; this is an English-only position.

• Previous experience in legal assistance, legal administration, legal intake, case administration, data entry, records management, or general administrative support is preferred.

• Legal industry experience is beneficial, but candidates with strong administrative and data management backgrounds will also be considered.

• Exceptional attention to detail, accuracy, and organizational skills.

• Strong data entry and records management abilities, with the capacity to identify missing or inconsistent information.

• Ability to manage a high volume of matters, prioritize competing deadlines, and work efficiently without compromising accuracy.

• Proactive communication skills, including the ability to ask clear questions and follow up to resolve administrative gaps.

• Comfortable working independently with minimal supervision and following established processes and data standards.

• Familiarity with the following tools and platforms:

  • Clio

  • SharePoint

  • Microsoft Teams

  • Microsoft Outlook

Benefits:

• Monthly compensation of USD 1,150–1,220.

• 100% remote, home-based position.

• Full-time, long-term career opportunity.

• Paid time off.

• Bonuses.

• Parental leave.

• Professional development and training.

• Dedicated team support.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

#LI-CL1