Institutional Relations Coordinator

FIFA Women's World Cup™; Rio de Janeiro; On-site; BRL 180,000 - 260,000; Full time

Job summary

FIFA Women's World Cup 2027 Local Subsidiary in Brazil seeks a Coordinator Institutional Relations to align stadium-specific public security and institutional needs with central FIFA27 planning. You will work with stadium authorities and public security bodies to reflect requirements in safety plans and site documents.

The role does not own strategic security commitments; it focuses on planning integration, dependencies, and effective handovers as operations decentralise.

Qualifications

• Experience in institutional relations or public sector coordination.
• Experience with major event planning and multi-stakeholder environments.
• Experience coordinating complex requirements across organizations.
• Experience supporting budget, procurement or service planning is desirable.

Responsibilities

• Coordinate central institutional and public security interfaces across all tournament stadiums.
• Identify and track stadium-specific public security requirements and dependencies.
• Ensure stadium plans reflect public security arrangements and planning documents.
• Collaborate with Venue Management, Transport, Accreditation, Ticketing and other functions.
• Coordinate approvals for access, passes and vehicle requirements affecting operations.
• Support planning for FIFA-funded security services and resource implications.

Skills

Stakeholder management

Communication

Requirements structuring

Diplomacy

IT skills

Education

Public administration degree

International relations degree

Security management degree

Tools

Excel

PowerPoint

Word

Job description

Description

FIFA has established a Local FIFA Subsidiary in Brazil to work together with FIFA Zurich to deliver the biggest women’s sporting event in the world, the FIFA Women’s World Cup 2027™ (“FWWC2027”) that for the first time ever, is hosted in South America in Brazil. Now is your time to be part of the workforce that is creating this unique and unforgettable experience.

Department

Safety & Security

Location

Brazil

THE POSITION

The Coordinator Institutional Relations supports the Senior Manager Stadiums by coordinating and integrating stadium-specific public security and institutional requirements into central FIFA27 planning.

The role works closely with Stadium Authorities, public security agencies and relevant FIFA/FIFA27 functions to identify, consolidate and track requirements relating to operational space, staging, parking, logistics, accreditation, access, client groups and FIFA-funded or supported services. The Coordinator ensures that the stadium-specific implications of agreed public security arrangements are accurately reflected in Stadium Safety & Security Plans, Site Operating Plan inputs, drawings and other relevant planning documentation.

The role does not own strategic public security commitments and does not develop or command police operational plans. Public security authorities remain responsible for their own operations, while the Coordinator ensures that relevant stadium requirements, dependencies and implementation actions are appropriately incorporated into FIFA27 planning.

KEY RESPONSIBILITIES

• Support the Stadiums Manager in coordinating central institutional and public security interfaces across all tournament stadiums.
• Identify, consolidate and track stadium-specific public security requirements relating to operational space, staging, parking, logistics, accreditation, access, command facilities, client groups and other relevant dependencies.
• Ensure the stadium-specific implications of agreed public security arrangements are accurately reflected in Stadium Safety & Security Plans, Site Operating Plan inputs, stadium drawings, action trackers and other relevant planning documentation.
• Coordinate with Venue Management, Transport, Accreditation & Access, Ticketing, Medical, Hospitality, Broadcast, Logistics, Workforce, Guest Operations and other relevant functions to resolve dependencies arising from public security requirements.
• Coordinate with relevant functions on public security accreditation, pass requirements, operational access permissions and vehicle/VAPP requirements affecting stadium operations.
• Support planning for FIFA-funded or FIFA-supported public security services, ensuring that scope, responsibilities, resource requirements and operational dependencies are clearly documented.
• Identify and elevate budget, resource or contractual implications arising from public security requirements to the Senior Manager Stadiums.
• Maintain an accurate central record of stadium-specific public security requirements, requests, decisions, responsibilities, outstanding actions and changes.
• Support the transition of local public security coordination to SSSMs as stadium operations decentralise, ensuring that relevant requirements, outstanding actions and dependencies are clearly handed over.
• Continue to provide central coordination and support after SSSM deployment where issues require cross-stadium consistency, institutional escalation or resolution of budget or resource implications.
• Prepare briefings, reports and planning materials for the Senior Manager Stadiums relating to public security and institutional requirements.
• Ensure that the role remains focused on planning integration and coordination and does not assume ownership of strategic public security commitments or responsibility for the development or command of police operational plans.

YOUR PROFILE

Education

• Degree in public administration, international relations, security management, event management or a related field desirable.

Experience

• Relevant experience in institutional relations, public sector coordination, major event planning, security planning or a comparable multi-stakeholder environment.
• Experience working with public authorities, government agencies, law enforcement bodies or major event stakeholders.
• Experience coordinating complex requirements, dependencies, actions and documentation across multiple organizations.
• Experience in stadium, sporting event or major event environments is desirable.
• Experience supporting budget, procurement or service planning processes is desirable.

Skills & Competencies

• Strong stakeholder management, coordination and follow-up capability.
• Strong written and verbal communication skills.
• Ability to structure complex requirements and dependencies clearly.
• Good judgement and diplomacy when dealing with government and public security stakeholders.
• Ability to distinguish strategic commitments, operational requirements and planning responsibilities.
• Advanced IT proficiency, including Excel, PowerPoint and Word.

Certifications & Requirements

• Right to work in Brazil.
• Fluent in English (spoken and written)
• Fluent in Portuguese (spoken and written)
• Ability to re-locate to Rio de Janeiro.