Hr Data Management Associate

DocuSign; Brasil; Hybrid; BRL 120,000 - 180,000; Full time

Benefits offered by this job

Bonus eligibility

RSUs (Restricted Stock Units)

Paid time off and holidays

Parental leave

Job summary

DocuSign is seeking a Sr. Data Management Coordinator to support the HR Data Management team within the People Technology & Operations group. The role focuses on maintaining data integrity across HR systems, influencing business decisions, and ensuring compliance.

This fixed-term contract spans 12 months and reports to the Sr. Lead, Data Management. Hybrid work is available; some in-office days are required for collaboration.

Qualifications

• 2+ years of HR related work experience in a high growth organization.
• Experience with Workday or other HCM Systems.
• Fluent in English, and Portuguese both verbal and written communications.

Responsibilities

• Collaborate with global cross-functional teams, and external vendors to operationalize and execute employment data and related processes.
• Audit employee and contingent worker changes in HR systems to maintain data integrity of worker records.
• Process contingent worker full lifecycle requests from pre-boarding to end of contract.
• Act as a subject matter expert for all aspects of the employee data lifecycle, offering guidance to stakeholders.
• Assist with SOX control audits, including evidence collection, data auditing, monitoring, testing, and process review.
• Collaborate with Lead for decisions and approvals for implementations.
• Attend in-office meetings or fulfill other responsibilities as required.
• Perform other ad hoc responsibilities based on business needs.

Skills

HR data management

Workday

English

Portuguese

Education

Bachelor's degree in Business Administration or HR

Tools

ServiceNow HR Ticketing

Job description

Company Overview

Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

What you'll do

We are looking for a Sr. Data Management Coordinator to join our growing team, supporting the Human Resources Data Management team. As a key part of our broader People Technology & Operations team, this individual will work across HR to maintain and ensure the integrity of our employee data. In this role, you will have a direct impact on the data used for business decisions, compliance, and employee satisfaction.

This is a fixed term contract role for 12 months of duration.

This position is an individual contributor role reporting to the Sr. Lead, Data Management.

Responsibility

Collaborate with global cross-functional teams, and external vendors to operationalize and execute employment data and related processes

Audit employee and contingent worker changes in HR systems including but not limited to hiring, data changes, promotions, leaves of absence and terminations to maintain the highest level of data integrity of worker records

Process contingent worker full lifecycle requests from pre-boarding to end of contract

Act as a subject matter expert for all aspects of the employee data lifecycle, offering consultation and guidance to stakeholders

Assist with SOX control audits, including evidence collection, data auditing, monitoring, testing, and process review

Collaborate with Lead for decisions and approvals for implementations

Attend in-office meetings or fulfill other responsibilities as required

Perform other ad hoc responsibilities based on business needs

Job Designation

Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

What you bring

Basic

2+ years of HR related work experience in a high growth organization

Experience with Workday or other HCM Systems

Fluent in English, and Portuguese both verbal and written communications

Preferred

Bachelor's degree in business administration, Human Resources, or related field

Ability to work independently with minimal supervision

Experience with ServiceNow HR Ticketing system

Ability to prioritize multiple tasks and projects with speed, excellent customer service, confidentiality and high attention-to-detail

Strong knowledge and hands on experience of various HR and People Operations processes

Ability to think outside of the box and work in a fast paced, high transaction volume, shifting, non-structured environment

Ability to exercise good judgment and discretion, maintaining confidentiality when required

Self-directed problem solver with a desire to contribute to the organization and department's success

Wage Transparency

Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.

Based on applicable legislation, the below details pay ranges in the following locations:

California: $X/hour - $X/hour or $X - $X base salary

Illinois, Colorado, Massachusetts and Minnesota: $X/hour - $X/hour or $X - $X base salary

Washington, Maryland, New Jersey and New York (including NYC metro area): $X/hour - $X/hour or $X - $X base salary

Washington DC: $X/hour - $X/hour or $X - $X base salary

Ohio: $X/hour - $X/hour or $X - $X base salary

Canada: CAD $X/hour - CAD $X/hour or CAD $X - CAD $X base salary

This role is also eligible for the following:

• Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
• Stock: This role is eligible to receive Restricted Stock Units (RSUs).
• Paid Time Off: earned time off, as well as paid company holidays based on region
• Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
• Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
• Retirement Plans: select retirement and pension programs with potential for employer contributions
• Learning and Development: options for coaching, online courses and education reimbursements
• Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events

Work Authorization Notice: Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.

Life at DocuSign

Working here

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what’s right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you’ll be loved by us, our customers, and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at [email protected] .

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at [email protected] for assistance.

This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.

EEO Statement

It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.