Executive/Personal Assistant - Sao Paolo, Brazil (Remote)

World Business Lenders, LLC; São Paulo; Teletrabalho; USD 60.000 - 90.000; Tempo integral

Resumo da oferta

A leading company offers a fully remote Executive/Personal Assistant position to support the CEO. The ideal candidate will handle multifaceted tasks including calendar management, travel logistics, and personal responsibilities, requiring strong organizational and communication skills. Benefits include a competitive salary and PTO after six months of service.

Serviços

PTO balance available after 6 months of service

Qualificações

• 5+ years of experience as an Executive Assistant.
• Must have exceptional English communication skills.
• Proven experience managing complex calendars.

Responsabilidades

• Manage and maintain the CEO's calendar across time zones.
• Coordinate travel arrangements for domestic and international trips.
• Handle financial matters, expense reporting and invoice processing.

Conhecimentos

Organizational skills

Communication skills

Multitasking

Problem-solving

Formação académica

Bachelor's degree in Business Administration or Accounting

Ferramentas

Microsoft Suite

Zoom

Microsoft Teams

Descrição da oferta de emprego

Executive/Personal Assistant - Sao Paolo, Brazil (Remote)

Executive/Personal Assistant - Sao Paolo, Brazil (Remote)

1 week ago Be among the first 25 applicants

About World Business Lenders (www.wbl.com)

World Business Lenders (WBL) provides general purpose short-term real estate collateralized commercial loans to a broad customer base comprised of small and medium sized businesses throughout the United States that lack access to traditional funding. WBL services its loan portfolio and loan portfolios for third parties, specializing in the management of non-performing loan pools and REO.

• WBL is a U.S.-based company with a 100% remote workforce
• This is a remote Contract/Consultancy position
• Working hours will be 9:00am-6:00pm Eastern Time, Monday through Friday
• The job requires excellent oral and written command of the English language. Resumes must be submitted in English.
  
  

Overview:

In this role, you will handle personal and administrative matters for WBL's Chief Executive Officer (CEO). This includes managing household operations and logistics for multiple properties, handling financial matters, facilitation and coordination of calendars/meeting scheduling, making travel arrangements, and handling ad hoc projects and needs as requested. Exceptional communication skills, impeccable attention to detail and excellent judgment will be essential as you liaise with internal and external parties to ensure seamless functioning of the CEO's schedule, and personal and work-related matters.

Responsibilities:

• Manage and maintain the CEO's calendar, including scheduling internal and external meetings across multiple time zones
• Screen and prioritize emails, messages, and requests for the CEO
• Coordinate travel arrangements, itineraries, and logistics for domestic and international trips
• Prepare documents, presentations, and briefing materials ahead of meetings
• Take notes during key meetings and ensure timely follow-ups on action items
• Anticipate the needs of the CEO and proactively resolve scheduling conflicts or gaps
• Support in organizing off-site meetings, company-wide events, and executive leadership sessions
• Assist with personal tasks as needed, maintaining a high level of trust and discretion
• Oversee 3 households, handling all maintenance and operational matters
• Execute complex and detailed travel arrangements (including scheduling and managing of car services and, on occasion, flight and hotel accommodations), including preparing itineraries and compiling necessary documents
• Handle expense reporting, invoice processing and other financial matters
• Other projects and duties as assigned
  
  

Requirements

• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives
• Bachelor's degree in Business Administration, Accounting (or related field of study), or equivalent experience
• Exceptional English communication skills, both written and verbal, are imperative
• Proven experience managing complex calendars and logistics across time zones
• Highly organized, detail-oriented, and able to multitask efficiently
• Demonstrated ability to handle confidential information with discretion
• Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams
• Comfortable working independently in a fully remote, fast-paced environment
• Must be sharp, polished, professional and resourceful
• Impeccable diligence and attention to detail is required
• Must be flexible, nimble and adaptable to frequent changes to schedules/priorities
• Financial analysis skills, including maintaining financial matters, budgets and expenses, required
• Strong organizational, time-management and problem-solving skills, including planning, project management, troubleshooting and task facilitation
• Must be proactive with a strong work ethic and high energy level
• Ability to multitask and complete all projects within designated timeframes
• Evening/weekend "on call" availability required
  
  

Benefits

• USD Salary
• PTO balance available after 6 months service
• Full-time position

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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