Executive Operations Integrator

buscojobs Brasil; Minas Gerais; Teletrabalho; BRL 128.000 - 193.000; Tempo integral

Resumo da oferta

A premier beauty service provider is seeking an Executive Operations Integrator to manage daily operations and team integration. This remote role is suited for candidates with at least seven years of experience, ideally in the beauty industry. Responsibilities include facilitating meetings, managing internal tools, and coordinating marketing efforts. The salary ranges from $2,000 to $3,000 monthly, with immediate availability preferred.

Qualificações

• At least seven years of experience in Executive Support or Operations.
• Experience supporting Executives in Beauty or Wellness industries.
• Strong ability to translate strategies into actionable plans.

Responsabilidades

• Facilitate team meetings and manage tools like Zenoti.
• Support the Founder in daily operations and team integration.
• Coordinate marketing tasks across departments.

Conhecimentos

Executive support experience

Operations management skills

Integrative skills

Social media management

Ferramentas

Zenoti

Shopify

Descrição da oferta de emprego

Role: Executive Operations Integrator (Beauty Industry - MUST HAVE EXPERIENCE)

We are only considering candidates with experience in the beauty industry. Please only apply if you have worked in the beauty industry/salon space.

Contract: Full-time Remote Contractor (40 hours weekly / 160 hours monthly)

Business Hours: Monday to Friday, 8 AM to 5 PM EST

Rate: $2,000 - $3,000 USD monthly / $24,000 - $36,000 annually (salary is negotiable based on experience and location)

Availability to Start: Immediately

Client's Profile

Founded in New Jersey in 1997, this award-winning luxury salon and wellness spa is more than a destination for beauty; it's a space for transformation, self-expression, and connection. With multiple locations and a commitment to continuous growth, they've cultivated a brand rooted in intentional service, elevated aesthetics, and deep care for their clients and team.

What You'll Do

As the Executive Operations Integrator, this role is not a traditional operations assistant role, and it's not suited for a traditional candidate. The client is building more than a business. They are nurturing a vision of trust, growth, and collaborative improvement.

Responsibilities:

• Facilitate team meetings, track KPIs, manage tools like Zenoti and Shopify, coordinate marketing tasks, and keep the founder's priorities aligned.
• Operations & Integrator Coordination: 60% Role Allocation

Team & Operations Management

• Be the primary support to the Founder in managing day-to-day operations and overall team integration.
• Be the point of contact for internal issues and help with swift resolution.
• Help create and implement organizational strategies that support company goals.
• Lead planning sessions, team meetings, and 1:1s; take notes and follow up on action items.

System Management & Process Oversight

• Manage internal tools like Zenoti and Qnity, including employee logs, credentials, client scheduling, cancellations, promo campaigns, etc.
• Oversee inventory and updates in Zenoti and Shopify, ensuring stock is correct and within budget.

Marketing & Content Coordination: 25% Role Allocation

• Coordinate marketing tasks across departments to keep campaigns on track.
• Oversee the submission and organization of marketing materials, advertisements, and promotions within Zenoti and Shopify.

Content Curation & Social Media Management

• Support social media efforts by duplicating and scheduling content (IG, FB, Google) to align with business initiatives.
• Write simple copy, quotes, or weekly updates as needed, ensuring consistent brand tone.

Strategic Founder & Client Support: 10% Role Allocation

• Own the Founder's calendar, meetings, and priorities; give daily updates.
• Keep the Founder's email inbox organized, respond to messages, and track follow-ups.

What You Should Have

• At least seven years of experience in Executive Support, Operations, or Integrator roles, ideally supporting C-level or Founder Executives.
• Experience supporting a Founder or Executive in a Beauty, Wellness, or Lifestyle brand, particularly in fast-paced, multi-business environments.
• Strong integrator and operational management skills, with the ability to translate high-level strategies into actionable plans and workflows.

Technology Specifications:

• Minimum 100 Mbps Internet Speed
• Windows 11 or MacOS 15 Sequoia
• Minimum Intel i5 8th gen with 8GB RAM or Apple M1 chip with 8GB RAM