Executive Operations Assistant

Ottomatik.io; Brasil; Teletrabalho; BRL 40.000 - 60.000; Tempo integral

Resumo da oferta

Ottomatik.io is seeking an Executive Operations Assistant to support their operational needs and enhance customer experience. This remote role involves managing administrative tasks, coordinating with teams across Latin America, and leveraging various tech platforms to streamline operations. Ideal candidates are detail-oriented and proficient in digital tools.

Serviços

Flexible work environment

Growth opportunities

Creative collaboration

High-impact role

Qualificações

• Fluent in English (spoken and written); confident communicator.
• Highly self-managed, proactive, and solution-oriented.
• Comfortable using AI tools, tech platforms, and automation systems.

Responsabilidades

• Support the CEO with daily administrative and strategic tasks.
• Coordinate with remote teams across LATAM, the US, and Europe.
• Manage CRM tools and customer journey automations.

Conhecimentos

Organizational skills

Technical skills

Communication

Customer support

Formação académica

Experience in online education or digital business ops

Ferramentas

Kajabi

Notion

Airtable

Slack

Descrição da oferta de emprego

Join to apply for the Executive Operations Assistant role at Ottomatik.io

Join to apply for the Executive Operations Assistant role at Ottomatik.io

Hi there! We are South and our client is looking for an Executive Operations Assistant!

Note To Applicants

• Eligibility: This position is open to candidates residing in Latin America.
• Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
• Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
  
  

About The Role

Join a fast-paced and creative global team focused on educating and empowering electronic music artists to improve their productivity, visibility, and production quality, helping them sign contracts faster and grow their careers. As we prepare for a major relaunch of our digital platform and two high-energy retreats in Ibiza, we’re looking for a tech-savvy Executive Operations Assistant to help us build scalable systems and support our expanding operations.

This is a full-time remote role that requires strong organizational and technical skills, fluent English, and evening availability.

Key Responsibilities

Executive & Operational Support

• Support the CEO with daily administrative and strategic tasks.
• Coordinate with remote teams across LATAM, the US, and Europe.
• Help shape and maintain internal systems, SOPs, and workflows.
  
  

Systems & Tech Management

• Manage CRM tools and customer journey automations.
• Upload and manage course content; assist with editing and webinar setup.
• Leverage tools like Kajabi, Notion, Airtable, and Slack to streamline operations.
  
  

Customer Experience & Community

• Provide responsive and empathetic customer support for both the music education business and a related wellness supplement brand.
• Support online community engagement and contribute to US market-facing initiatives.
  
  

Requirements

• Fluent in English (spoken and written); confident communicator.
• Highly self-managed, proactive, and solution-oriented.
• Comfortable using AI tools, tech platforms, and automation systems.
• Experience in online education, membership programs, or digital business ops.
• Based in Latin America with availability from 12 - 4pm CEST (7 - 11am ARG) 5 - 9pm CEST (12 - 4pm ARG).
  
  

Bonus Points If You Have

• Experience in the music industry, wellness, or coaching spaces.
• Familiarity with platforms like Kajabi, Notion, Airtable, Slack, or Zoom.
• Background in customer support, logistics, or e-commerce fulfillment.
  
  

Why Join Us?

• Remote & Flexible: Work from anywhere with a dynamic, creative team.
• Growth Opportunity: Play a key role in building systems that scale.
• Creative Environment: Collaborate directly with a visionary founder.
• High-Impact Role: Shape the future of how music artists learn, grow, and succeed.
  
  

If you're detail-driven, tech-savvy, and thrive behind the scenes, we’d love to hear from you. Apply now and be part of our relaunch journey!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management

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