Executive Assistant/Ops Support

Agent; Brasil; Teletrabalho; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading company is hiring an Executive Assistant / Operations Associate to support its leadership team. The ideal candidate will excel in a fast-paced, remote environment, manage multiple tasks, and contribute to both executive support and operational management. Key responsibilities include coordinating projects, managing communications, and enhancing systems while maintaining professionalism and attention to detail.

Qualificações

• 3–5 years of experience in a hybrid EA/Ops/Chief-of-Staff-like role.
• Ability to manage multiple priorities in a remote setup.
• High level of discretion, professionalism, and attention to detail.

Responsabilidades

• Manage calendars, email correspondence, and scheduling for key executives.
• Collaborate closely with leadership to drive key projects and initiatives.
• Support hiring and onboarding workflows in coordination with HR.

Conhecimentos

Exceptional English communication skills

Strong project management

Problem-solving abilities

Critical thinking

Technically curious

Ferramentas

CRM and sales outreach platforms (e.g., Apollo, HubSpot, Salesforce)

Descrição da oferta de emprego

Job Title: Executive Assistant / Operations Associate

Type: Full-Time, Remote

Salary Range: $2,000 – $3,000/month (salary based on assessment)

Location: LATAM

About the Role

We’re hiring a highly organized and proactive Executive Assistant / Ops Support to work closely with our leadership team. This role blends executive support, project coordination, and operations management, and is ideal for someone who thrives in dynamic environments and enjoys solving problems, improving systems, and enabling strategic focus at the top.

You’ll be trusted with sensitive information, have visibility into business priorities, and help ensure both day-to-day efficiency and long-term progress across the company.

Key Responsibilities:

Executive & Administrative Support

• Manage calendars, email correspondence, and scheduling for key executives

• Prepare briefing documents, presentations, and follow-ups for internal and external meetings

• Coordinate travel, expenses, and logistics for executive engagements

Strategic & Operational Support

• Collaborate closely with leadership to drive key projects and strategic initiatives

• Identify gaps in processes and proactively suggest and implement improvements

• Track goals, OKRs, and project milestones to ensure timely delivery and alignment

• Conduct research and compile insights to support decision-making and strategic planning

Project & Workflow Management

• Build and maintain systems for team communication, task tracking, and documentation

• Lead and support special cross-functional projects, from planning to execution

• Act as liaison between internal teams and external vendors, partners, or consultants

Team Operations & Culture

• Support hiring and onboarding workflows in coordination with HR/recruitment

• Assist with internal communications, documentation, and team-wide updates

• Organize virtual meetings, offsites, and team engagement initiatives

Requirements:

Must have:

• 3–5 years of experience in a hybrid EA/Ops/Chief-of-Staff-like role (startup or remote environment a plus)

• Exceptional English communication skills, both written and spoken

• Proficient with CRM and sales outreach platforms (e.g., Apollo, HubSpot, Salesforce)

• Technically curious and eager to explore AI-enabled business tools

• Strong project management and problem-solving skills

• Strong critical thinking and problem-solving abilities; able to work autonomously

• Ability to work autonomously and manage multiple priorities in a remote setup

• High level of discretion, professionalism, and attention to detail

• A proactive, solutions-oriented mindset with a passion for improving processes

• Highly trustworthy with strong discretion and judgment

Nice to Have:

• Experience in startups, tech, AI, or investment industries

• Exposure to hiring, finance ops, or internal knowledge management