Executive Assistant

ZIVA is working with a purpose-driven organization that supports nonprofits and socially-minded businesses in expanding their impact. We’re looking for a proactive, personable, and highly organized Executive Assistant to support the Leadership Team and help keep day-to-day operations running smoothly.

This is a dynamic opportunity to join a mission-driven team that amplifies the good already happening in the world. If you're a self-starter with strong communication skills and a passion for making a difference, this might be the perfect fit for you.

Key Responsibilities

• Manage our project management system (Monday.com) to keep the team on track
• Collect monthly impact data and prepare close reports for clients
• Create monthly client reports and invoices
• Assist clients in obtaining top-level accreditations with Charity Watchdog organizations
• Support CRM data entry and management (e.g., Givebutter, Salesforce)
• Support nonprofit deliverables, project tracking, and research as needed
• Represent the team with professionalism, warmth, and reliability
• Conduct research and provide ad-hoc support for internal projects

Qualifications

Must-Haves :

• A good human who wants to use their skills to make the world better
• Fast learner, problem solver, and hard worker
• Ability to work independently and take initiative

Proficiency in :

• Google Workspace (Docs, Sheets, Slides, Calendar)
• Excel / Google Sheets (formulas, charts, sorting, light analysis)
• Experience with light graphic design tools (e.g., Canva)
• Strong attention to detail and time management
• High level of professionalism and emotional intelligence

Bonus Points If You Have :

• Experience supporting consulting teams or creative entrepreneurs
• Familiarity with website design tools (e.g., Squarespace, WordPress)
• Experience using email marketing tools (e.g., Mailchimp)

What we offer, in return :

100% Remote

Part-time, 20h to 30h weekly (with potential to grow into full-time in the future)