Executive Assistant

Pacifica Continental; Rio de Janeiro, São Paulo; Híbrido; BRL 80.000 - 120.000; Tempo integral

Resumo da oferta

A leading recruitment consultancy in Rio de Janeiro is seeking an Executive Assistant to support the CEO with strategic and operational tasks. In this role, you will coordinate appointments, manage travel, and facilitate communication with stakeholders. Candidates should have a completed Bachelor's degree, proven experience, and proficiency in English, with a proactive attitude and strong organizational skills. The position offers a hybrid work model and competitive benefits.

Serviços

Competitive salary

Meal Voucher and Grocery voucher

Gympass

Health and Dental Insurance

Life Insurance

Transportation Voucher

Notebook and mobile

Qualificações

• Proven experience as an Executive Assistant.
• Advanced/Fluent English is a must; Spanish is a plus.
• Ability to handle confidential information with discretion.

Responsabilidades

• Coordinate the CEO's appointments and meetings.
• Organize domestic and international travel.
• Plan and manage corporate events.
• Serve as a point of contact for communication.
• Handle personal tasks for the CEO.

Conhecimentos

Advanced English

Organizational skills

Time management

Interpersonal skills

Proactivity

Formação académica

Bachelor’s degree in Business Administration or related fields

Ferramentas

Microsoft Office

Descrição da oferta de emprego

About us

Pacifica Continentalis an international recruitment consultancy that provides different services focused on talents to impact companies’ business all over the world. We provide a young and dynamic environment and by being result-oriented our main goal is to delivery outstanding solutions for all of our clients.

Our customized solutions and consultative approach ensure we select the best talent in the market and our operations have reached over 50 countries, including more than 250 cities around the world.

We pride ourselves on working with precision and expertise in a wide range of industries!

Our DNA

Ambition - We are guided by excellence, we push for progress and not perfection.

Connection - We believe that people are the real drive of our company.

Global Mindset - We value diversity and believe that we are enriched by it.

Ownership - We take responsibility for our actions.

At Pacifica, you will have plenty of opportunity to grow and assist in the development of others. We connect well-being and professional development.

Position overview:

As an Executive Assistant,you will support our CEO with both strategic and operational daily tasks. This role is key to ensuring the CEO's productivity and efficiency, while also playing a critical role in organizing internal company events.

Your role and main responsibilities:

• Calendar Management: Coordinate the CEO's appointments, meetings, and events to optimize time and priorities;
• Travel Planning: Organize domestic and international travel, including flights, accommodations, transportation, and detailed itineraries;
• Internal Event Coordination: Plan and manage corporate events such as meetings, workshops, and company celebrations;
• Communication: Serve as a point of contact between the CEO and internal/external stakeholders, ensuring smooth and clear communication;
• Personal Assistance: Handle personal tasks and errands for the CEO with discretion and efficiency;
• Documentation and Reports: Prepare reports, meeting minutes, and any necessary documents to support the CEO's decision-making;
• Task Prioritization: Anticipate needs, troubleshoot issues, and handle tasks promptly and effectively.

Requirements:

• Bachelor’s degree completed preferably in Business Administration or related fields;
• Proven experience as an Executive Assistant;
• Advanced/Fluent English is a must. Spanish is a plus;
• Proficiency in Microsoft Office (Word, Excel, PowerPoint);
• Exceptional organizational and time management skills;
• Proactive mindset, discretion, and the ability to handle confidential information;
• Flexibility to adapt to unexpected changes and demands;
• Business-oriented mindset;
• Hands-on profile;
• Ability to work with a lot of autonomy;
• High level of communication and interpersonal skills, with the ability to collaborate effectively across teams.

What we offer:

• CompetitiveSalary;
• Meal Voucher and Grocery voucher (VA and VR);
• Gympass;
• Health and Dental Insurance -SulAméricaSaúde;
• LifeInsurance;
• TransportationVoucher;
• Notebook and mobile – other tools for home office may be provided on demand;
• Hybrid work model.