Operations Support Analyst

IQVIA; São Paulo; Presencial; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

An established industry player is seeking a detail-oriented Administrative Support Specialist to enhance operational efficiency. In this role, you will manage client budgets, support project teams, and streamline administrative procedures. Your expertise in Microsoft Office and advanced English proficiency will be crucial as you collaborate with diverse teams and contribute to the success of various projects. This position offers a unique opportunity to develop your skills in a dynamic environment while making a significant impact on the organization’s operations. If you thrive in a collaborative setting and are eager to take on new challenges, this role is perfect for you.

Qualificações

• 1-2 years' experience in administrative support or related field.
• Bachelor's degree in a relevant field is required.

Responsabilidades

• Manage client budget, billing, and invoicing.
• Support administrative activities and vendor payment processes.

Conhecimentos

Advanced English proficiency

Collaboration skills

Communication skills

Formação académica

Bachelor Degree in Business Management

Bachelor Degree in Accounting

Bachelor Degree in Life Science

Bachelor Degree in International Relations

Ferramentas

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Descrição da oferta de emprego

Essential Functions

• Manages the client budget, billing and invoicing

• Provides support to Translations PM admin activities such quoting, receivables and payables among others.

• Supports the creation, administration and cost control of POs

• Sales and account management administrative support

• Communicates with IQVIA project teams on set up of studies

• Supports ITS adoption in terms of connecting with project teams

• Supports vendor payment process and the setup on the payments platform.

• Supports any other Operations activities prioritized by the Direction of the Operations team.

• When manager is unavailable, use initiative to review and prioritize activities, taking action or escalating critical matters as appropriate.

• Assist in the development and design of improved administrative procedures to promote the timely processing and submission of all administrative deliverables.

• Develop and implement an efficient work flow and information tracking/retrieval system across all assigned projects, and maintain/archives files and records.

• May provide support and guidance to new or more junior members of staff.

• Perform other duties as required.

Required Knowledge, Skills, and Abilities:

• Bachelor Degree in Business Management, Accounting, Life Science, International Relations or related field

• Advanced English proficiency.

• Minimum of 1-2 years' direct experience in the activities or equivalent combination of education, training and experience.

• Intermediate/Advanced knowledge of Microsoft Excel, Word, and PowerPoint

• Comfortable collaborating and communicating with a variety of colleagues and customers.

Note: CV must be submitted in English.