Client Administrative Coordinator

Select Assistants; Brasil; Teletrabalho; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

An established industry player is seeking a highly organized Client Administrative Coordinator for a fully remote role. This position plays a crucial role in managing client contracts, government forms, and insurance requests while ensuring exceptional client service. The ideal candidate will thrive in a fast-paced environment, demonstrating strong document management skills and proficiency in tools like Adobe Acrobat and Microsoft Office. Join a dynamic team that values your expertise and dedication, all from the comfort of your home. If you're passionate about delivering exceptional administrative support, this is the perfect opportunity for you!

Serviços

Work from Home

Challenging & Rewarding Role

Impactful Work Environment

Qualificações

• Proven background in document coordination or related field.
• Exceptional English proficiency, both written and verbal.

Responsabilidades

• Manage client contracts, government forms, and insurance requests efficiently.
• Communicate effectively with clients to gather information and ensure satisfaction.

Conhecimentos

Document Coordination

Client Communication

Organizational Skills

Attention to Detail

Time Management

Ferramentas

Adobe Acrobat

Microsoft Office

Descrição da oferta de emprego

Are you a highly organized, detail-oriented professional looking for a fully remote role where you can make a significant impact? Our thriving elevator installation and service company, based in New York City, is searching for a Client Administrative Coordinator to manage a high volume of client contracts, government forms, and insurance requests with efficiency and accuracy.

This role offers the flexibility to work from home while playing a pivotal part in ensuring seamless administrative operations and exceptional client service.

The Role

Key Responsibilities

Document Management

1. Efficiently handle daily incoming requests for contracts, bills, permits, and insurance documents.
2. Ensure all documents are signed, dated, and accurately aligned with client requirements.

Contract Verification

1. Review contracts for accuracy and completeness.
2. Coordinate with clients to confirm details and update contracts to reflect current terms and responsible parties.

Government Forms

1. Complete and manage all required government forms related to new and ongoing contracts.
2. Ensure compliance with all regulatory standards.

Insurance Coordination

1. Process requests for Certificates of Insurance (COI) by liaising with insurance brokers to obtain and verify necessary documents before sending them to clients.

Record Keeping

1. Maintain precise records of all handled documents.
2. Organize digital and paper files for easy accessibility and future reference.

Client Communication

1. Effectively communicate with clients to gather information, clarify document requirements, and ensure satisfaction with our services.

Ideal Profile

Experience

1. Proven background in document coordination or a related field, ideally within the elevator or similar industries.
2. Experience working remotely for a U.S.-based company is a strong advantage.

Technical Skills

1. Proficiency in Adobe Acrobat for editing PDFs.
2. Advanced knowledge of Microsoft Office applications, including Word and Excel.

Language Skills

1. Exceptional English proficiency, both written and verbal, with the ability to read, interpret, and communicate complex information clearly.

Personal Traits

1. Highly organized and detail-oriented, with the ability to manage multiple tasks and deadlines in a fast-paced environment.

Communication Skills

1. Professional and polished in both written and verbal communication, with excellent interpersonal abilities.

If you’re passionate about delivering exceptional administrative support and ready to excel in a dynamic remote work environment, we want to hear from you!

Apply now to become part of a team that’s elevating standards in the elevator industry—right from the comfort of your home!

What's on Offer?

1. Work from Home: Enjoy the flexibility of working remotely while contributing to the success of a growing company.
2. Challenging & Rewarding: Thrive in a fast-paced role where your skills in organization, accuracy, and client communication will shine.
3. Make an Impact: Be an integral part of a company that values your expertise and dedication in maintaining the highest standards of accuracy and client service.