Billing Coordinator

tbo; Sant'Ana do Livramento; Presencial; BRL 30.000 - 45.000; Tempo integral

Resumo da oferta

A leading company in translation and localization is seeking a detail-oriented Billing Coordinator. The role involves managing all aspects of accounts payable, ensuring accuracy in invoices, and maintaining financial records. The ideal candidate will have strong organizational skills, proficiency in financial systems like QuickBooks and Bill.com, and advanced English proficiency. This position offers an excellent opportunity for professional growth within a collaborative team environment.

Qualificações

• Experience in accounts payable or billing required.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities.

Responsabilidades

• Manage accounts payable processes including invoice handling.
• Ensure timely payment of vendor invoices.
• Maintain records of all transactions and compliance.

Conhecimentos

Attention to detail

Organizational skills

Communication skills

Problem-solving mindset

Formação académica

Experience in accounts payable, billing, or related finance role

Advanced level of English (written and spoken)

Ferramentas

QuickBooks

Bill.com

Excel

Descrição da oferta de emprego

We are looking for a detail-oriented and proactive Billing Coordinator. In this role, you will be responsible for managing all aspects of accounts payable, including invoice processing, payment coordination, and financial reporting. The ideal candidate is organized, analytical, and comfortable working cross-functionally to ensure timely and accurate financial operations. This is a key position to help maintain the integrity of our client financial systems and support smooth collaboration between departments.

Responsibilities:

• Review and verify invoices for vendors, suppliers, and contractors for accuracy and proper authorization.
• Ensure all interpreters' invoices are properly recorded and matched using the II system.
• Account for all translators' invoices from the AP report provided by the Translation Manager.
• Track and record all partner invoices received via our email address.

Payment Processing:

• Ensure all vendor and partner invoices are ready for payment in a timely manner.

Record Keeping:

• Maintain accurate and organized records of all accounts payable transactions, including:
• II Invoices Report
• Payables Report
• AMEX Monthly Statement
• Budgeting Reports

Communicate with vendors regarding payment inquiries, discrepancies, and account statements.

Resolve any issues or discrepancies with vendor accounts.

Create profiles for newly onboarded vendors.

Reconcile accounts payable items and incidentals with the Account Managers during the financial review.

Expense Reporting:

• Process employee expense reports and reimbursements, ensuring compliance with company policies.
• Verify and reconcile travel and other business-related expenses.
• Upload the AMEX Monthly Statement.

Compliance and Controls:

• Ensure adherence to company policies, industry standards, and legal regulations related to accounts payable.
• Assist in the preparation of financial reports related to accounts payable activities.
• Provide data and analysis for week-end, month-end, and year-end closing processes.
• Work closely with other departments such as Account Management, Translation, and Accounting to gather necessary information for payment processing.
• Collaborate with the Accounts Receivable Coordinator to manage cash flow and financial planning.

System Management:

• Use and maintain financial systems, including II, QuickBooks, and Bill.com.
• Address and resolve issues related to accounts payable, such as payment discrepancies, invoice errors, and vendor disputes.
• Develop and implement solutions to avoid recurring issues.

Training and Support:

• Participate in training regarding accounts payable procedures, industry regulations, and relevant software tools.
• Maintain and update documentation for accounts payable processes on Whale.

Requirements:

• Experience in accounts payable, billing, or a related finance role.
• Industry experience in translation or localization preferred.
• Proficiency in QuickBooks, Bill.com, Excel, and financial systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication skills for vendor and cross-team collaboration.
• Problem-solving mindset and ability to resolve invoice/payment issues.
• Familiarity with expense reporting and budgeting tools.
• Advanced level of English (written and spoken).