Assistente de Projetos

UN Atlas; Brasília; Hybrid; BRL 60,000 - 90,000; Full time

Job summary

UNDP Brazil is seeking a Project Assistant to provide administrative, operational, and logistical support for the Justiça 4.0 Program, while working remotely. The role covers onboarding, document control, and data tracking in UNDP systems, with coordination for meetings and travel.

Candidates should have 4 years of admin or project support experience (HS) or 1 year with a university degree; public sector or international organization experience is preferred.

Qualifications

• Minimum 4 years' experience in administrative, operational, or project monitoring support with a High School Diploma.
• With a university degree, at least 1 year of relevant experience.
• Experience in Brazilian public sector organizations or International Organizations is preferred.

Responsibilities

• Provide administrative, operational, and logistical support for the Justiça 4.0 Program.
• Assist in onboarding/offboarding and drafting Terms of Reference for recruitments.
• Manage electronic processes and documents, ensuring compliance and proper record-keeping in UNDP systems.
• Support monitoring of projects by updating data in systems and tracking timelines and deliverables.
• Assist with financial and budgetary execution, including data consolidation for progress reports.
• Provide technical support for meetings, governance sessions, and documentation (agendas and minutes).
• Arrange travel and daily allowances; support knowledge management and training activities.

Skills

Microsoft 365 suite

Administrative support

Budget monitoring

Contract management

Official writing standards

AI tools for admin work

Project management support

Education

High School Diploma

University degree

Tools

SEI

Job description

Work arrangement Remote / Home-based

Organizational Context

The United Nations Development Programme (UNDP) in Brazil is implementing the Justiça 4.0 Project, a significant digital transformation initiative for the Brazilian Judiciary. This project aims to enhance the efficiency, effectiveness, and accessibility of justice services through technological solutions, aligning with the Sustainable Development Goals. The role of Project Assistant is crucial for providing technical and operational support to the project's implementation, operating remotely.

Job Purpose

The Project Assistant will provide essential administrative, operational, and logistical support for the implementation and monitoring of the Justiça 4.0 Program. This role is vital for ensuring procedural compliance, streamlining administrative workflows, and correctly applying operational standards for project initiatives. The position contributes directly to the successful execution of a key digital transformation project within the Brazilian Judiciary, aiming to make justice services more efficient, effective, accessible, and citizen-centered. The role supports the overall objective of optimizing judicial management and service delivery, benefiting all stakeholders within the justice system and contributing to the UN's Agenda 2030.

Responsibilities

Provide administrative, operational, and logistical support for the Justiça 4.0 Program. Assist in managing personnel, including onboarding, offboarding, and drafting Terms of Reference for recruitments. Manage and organize electronic processes and documents, ensuring compliance and proper record-keeping within UNDP systems. Support the monitoring of international cooperation projects by updating data in relevant systems and tracking project timelines and deliverables. Assist with financial and budgetary execution, including data consolidation for progress reports and accountability. Provide technical support for meetings, governance instances, and documentation, including preparing agendas and minutes. Facilitate logistical arrangements for travel, daily allowances, and operational needs. Contribute to knowledge management by organizing project data and supporting training activities.

Work Experience

A minimum of 4 years of experience in administrative, operational, or project monitoring support is required for candidates with a High School Diploma. Candidates with a university degree need a minimum of 1 year of relevant experience. Experience with Brazilian public sector organizations or International Organizations is preferred.

Skills

Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Planner). Experience with electronic information systems for administrative processes (e.g., SEI). Experience in project management support, budget monitoring, contract management, and official writing standards is desirable. Familiarity with AI generative tools for administrative optimization is a plus.

Languages

Required Not informed

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