Always looking for great Administrative Staff

St. Paul's School; São Paulo; On-site; BRL 45,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Pension plan

Onsite lunches

Food card

Transportation tickets

Job summary

St. Paul’s School in São Paulo, Brazil, is seeking an Administrative Staff member to provide efficient, professional support to the Leadership Team, teaching staff and the wider community. You will help keep the school organised, welcoming and safe, so that pupils, families and staff can focus on learning.

The role requires fluent English, strong organisation, and discretion with confidential information. Onsite work, with regular hours, and opportunities for professional development within a

Qualifications

• High school diploma is required.
• Fluent English is required.
• A bachelor's degree in a related area (e.g. Business Administration, Accounting, HR, Communications) is desirable.
• Office 365 proficiency (Excel, Word, Outlook).
• Previous experience in administrative roles, ideally in education or international environments.
• Strong communication and organisational skills.
• Attention to detail and ability to manage multiple priorities.
• Discretion in handling confidential information.
• Ability to establish positive professional relationships (with staff, parents and pupils).
• To be collaborative and a team worker.
• Lifelong learning attitude.

Responsibilities

• Provide effective and accurate administrative support to your department, following the guidance of your line manager.
• Act as a point of contact for pupils, parents, staff and external visitors, giving a courteous, professional and welcoming service.
• Organise and maintain records, files, databases and school systems accurately and confidentially, in line with policies and LGPD.
• Plan and coordinate schedules, meetings, events and logistics, preparing documents, reports and resources.
• Communicate clearly with colleagues across departments, passing on key messages so work stays consistent.
• Handle sensitive and confidential information with discretion and integrity.
• Contribute to a safe and respectful school climate by safeguarding procedures and reporting concerns.
• Identify opportunities to improve processes, tools and routines with a proactive attitude.
• Adhere to professional standards, speak English in the school environment, and maintain good conduct.
• Participate in staff meetings, INSET and training to keep developing knowledge and skills.

Skills

Fluent English

Communication skills

Organisational skills

Discretion with confidential info

Team collaboration

Multitasking

Customer service mindset

Education

High school diploma

Bachelor's degree in related area

Tools

Excel

Word

Outlook

Job description

What is our Administrative Staff's main role?

Our administrative staff work in a positive partnership with the Leadership Team, teaching staff and the wider school community. They provide efficient and professional support to all areas of school life, so that the school runs smoothly and teachers can focus on teaching and learning. Their work helps keep the environment safe, welcoming and well organised for pupils, families and staff.

About us:

St. Paul's was founded in 1926 and was the first school in South America to receive accreditation from the UK government as a British School Oversees. Fully coeducational, with about 1,000 pupils, aged from 3 to 18, it is a school with history and tradition, but which embraces innovation, contemporary values and the latest in digital learning. We are a world-class school, and an international member of HMC and IAPS, and a member of COBIS and the LAHC. We are proud of our local, national and international reputation and we constantly strive to improve the opportunities for our pupils and staff. Our recent BSO inspection judged us as a leading British School overseas, and you can download the report from our website. Our exceptional facilities place teaching and learning at the heart of the school.

More details about the school can be found at www.stpauls.br

School Values

KINDNESS, INTEGRITY, ASPIRATION, INCLUSION, RESPONSIBILITY, ADVENTURE

Watch a video of the school:

Overall Responsibilities

• Provide effective and accurate administrative support to your department, following the guidance of your line manager, so that the highest standards of service are kept across the school.

• Act as a point of contact for pupils, parents, staff and external visitors, giving a courteous, professional and welcoming service that reflects the values and reputation of St Paul's.

• Organise and maintain records, files, databases and school systems accurately and confidentially, in line with school policies and data protection legislation (LGPD).

• Plan and coordinate schedules, meetings, events and logistics, preparing documents, reports and resources so that information is available when needed.

• Communicate clearly with colleagues across departments, both spoken and written, passing on key messages so that work stays consistent and runs smoothly.

• Handle sensitive and confidential information with discretion and integrity at all times.

• Contribute to a safe and respectful school climate by being aware of the school's safeguarding procedures and reporting any concerns appropriately.

• Identify opportunities to improve processes, tools and routines, bringing a proactive and solution-oriented attitude to daily work.

• Adhere to the school's professional standards, speaking in English in the school environment and setting a good example in terms of dress code, punctuality, attendance and general conduct with all school members.

• Take advantage of the professional development offered by St Paul's, taking part in staff meetings, INSET and training sessions, in order to keep developing your knowledge and skills, improve your practice and stay up to date.

WORKING HOURS ON CAMPUS: 07h30 to 16h45. Monday to Friday

Our benefits

• Health insurance

• Dental plan

• Pension plan

• Onsite lunches

• Food card

• Transportation tickets

Additional information

Even at times when we may not have an open position, we are always looking forward to connecting with talented and dedicated professionals who would like to join our administrative team. We will always be considering this talent pool when we open a new position. Please note that besides this one, we continuously post specific vacancies on our website, which you are also welcome to apply for. If you feel you have the skills and the cultural fit to work at St Paul's, we would love to receive your application. In your cover letter, please indicate which area(s) you would be more interested in (e.g. Front Office/Reception, School Secretariat/Academic Administration, Admissions, Finance, Human Resources, Marketing & Communications, Procurement, Operations/Facilities, IT). Please ensure that your entire application is in English.

Safeguarding

St Paul’s School is committed to safeguarding and promoting the welfare of children and young people and expect all staff and voluteers to share this commitment. All applicants must be willing to undergo child protection screening appropriate to the job, including checks with past employers and other checks to ascertain their suitability to work with children.

Equality, Diversity and Inclusion

St Paul's is committed to equality, diversity and inclusion. We recognise the value of diverse environments and strive to promote a culture in which all pupils, staff and members of the school community are welcomed and supported to fulfil their potential, regardless of their background or personal characteristics. We oppose all forms of unlawful and unfair treatment, embarrassment, discrimination, bullying and harassment.

Requirements

• High school diploma

• Fluent English

• A bachelor's degree in a related area (e.g. Business Administration, Accounting, HR, Communications), completed or in progress, is desirable

• Office 365 (especially Excel, Word and Outlook)

• Previous experience in administrative roles, ideally in education or international environments

• Strong communication and organisational skills

• Attention to detail and ability to manage multiple priorities

• Discretion in handling confidential information

• Ability to establish positive professional relationships (with staff, parents and pupils)

• To be collaborative and a team worker

• Lifelong learning attitude