Administrative Assistant

DOW BRASIL IND E COM DE PRODUTOS QUIMICOS LTDA.; São Paulo; In loco; BRL 120.000 - 180.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary package

Bonus opportunity

Comprehensive health & life insurance

Employee stock purchase program

Generous vacation entitlement

Parental leave

Descrizione del lavoro

Dow is hiring a Senior Administrative Specialist in São Paulo, Brazil. You will support the Global Invoice to Cash and Credit Governance Director and assist LA and North America I2C teams, coordinating meeting logistics and travel while handling confidential information with discretion.

The role requires strong organizational skills, ability to meet tight deadlines, and proactive problem solving. English fluency is required; Spanish is a plus.

Competenze

• Bachelor’s degree in a related field.
• Experience providing administrative support is preferred.
• Advanced English; Spanish is a plus.

Mansioni

• Provide administrative support to leaders and groups.
• Coordinate meeting logistics and travel arrangements.
• Prepare reports and manage confidential information with discretion.
• Administer SharePoint sites and Teams for document storage.

Conoscenze

Advanced English

Spanish (nice to have)

Strong communication

Time management

Problem solving

Interpersonal skills

Proactive

Self‑motivated

IT and office tools

Formazione

Bachelor’s degree

Strumenti

SharePoint

Teams

Descrizione del lavoro

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.

Dow has an exciting opportunity for a Senior Administrative Specialist, based on São Paulo (BRA). The successful candidate will provide administrative support and coordinate general office activities for the Global Invoice to Cash and Credit Governance Director also will support the LA and North America I2C team and the Controllers LA Leaders.

About you and this role

What you would do in this role: You will maintain a thorough understanding of duties, work teams, and computer programs to function independently, prioritize tasks and provide expert administrative assistance to leaders, coworkers, or other groups in the organization. Able to meet tight deadlines in a fast‑paced and quickly changing environment. Demonstrated strong organizational skills. Proactive, resourceful, and self‑motivated. Requires full proficiency gained through job‑related training and considerable on‑the‑job experience to perform a range of tasks under limited supervision. This role also requires extensive abilities in discretion, managing confidential information and independent judgment in managing flow of work.

Responsibilities

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues, or groups within the organization.
• Manage meeting logistics, receives meeting notices, booking conference rooms, ordering food/drink, and managing the visitor process.
• May attend meetings to assist with presenting materials or taking notes.
• Proactively handle conflicting meetings.
• Demonstrate effective problem‑solving abilities, prioritize competing requests, and multitask efficiently.
• Comfortably use technology and exhibit strong organizational and time management skills.
• Act as a point of contact for troubleshooting and guidance, including interactions with external vendors and service providers.
• Arrange domestic and international business travel, create travel itineraries, and handle flight, car, hotel, and restaurant reservations.
• Drive continuous improvement in work processes and systems.
• Maintain and organize documents in SharePoint sites and Teams, serving as the technical focal point for office equipment.
• Prepare expense reports for self and others, monitor expenses against budgets and cost centers, and resolve discrepancies.
• Motivate and encourage colleagues.
• Independently utilize software and IT tools.
• Train others in using standard office equipment and software systems, adhering to company guidelines.
• Uphold information integrity principles by properly classifying, storing, and safeguarding confidential technical information.
• Responsively address customer, client, and co‑worker needs.
• Provide Support to Communication Session and Leadership Meeting.

Qualifications

• Bachelor’s degree
• Previous experience with administrative support is preferred.
• Advanced/Fluent English (reading/writing/speaking) Spanish language skills are a plus.
• Very strong written and verbal communication skills
• Manages customer expectations effectively
• Strong interpersonal skills and Abilities to quickly build relationships
• Strong time management skills
• Previous experience supporting employees before, during, and after international assignments is a plus.

Your Skills

• Analytical and problem‑solving skills
• Quick Learner
• Personal Agility
• Good communication and presentation skills
• Self‑motivated
• Maintain a high standard of professional conduct and practice

Benefits – What Dow offers you

• Equitable and market‑competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental, financial, and social well‑being, to help you get the care you need…when you need it.
• Competitive retirement program that may include company‑provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial‑goals.
• Employee stock purchase programs (availability varies depending on location).
• Student Debt Retirement Savings Match Program (U.S. only).
• Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs.
• Travel insurance is also available in certain countries/locations.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
• Workplace culture empowering role‑based flexibility to maximize personal productivity and balance personal needs.
• Competitive yearly vacation allowance.
• Paid time off for new parents (birthing and non‑birthing, including adoptive and foster parents).
• Paid time off to care for family members who are sick or injured.
• Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
• Wellbeing Portal for all Dow employees, our one‑stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
• On‑site fitness facilities to help stay healthy and active (availability varies depending on location).
• Employee discounts for online shopping, cinema tickets, gym memberships and more.
• Transportation allowance (availability varies depending on location)
• Meal subsidiaries/vouchers (availability varies depending on location)
• Carbon‑neutral transportation incentives e.g. bike to work (availability varies depending on location)

Join our team, we can make a difference together.

About Dow

Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high‑growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer‑centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.

As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available on www.dow.com.

Dow is a company of more than 36,500 global innovators, believers and solutions providers. We are a diverse community marked by respect, integrity, and a desire to make the world a better place. A career at Dow is an invitation to explore, create, and make valuable contributions to human progress.