Administrative Analyst - PCD

Airswift; Rio de Janeiro; Presencial; BRL 40.000 - 60.000; Tempo integral

Resumo da oferta

Uma empresa de petróleo e gás procura um Analista Administrativo - PCD para uma posição permanente em Niterói. O candidato irá gerenciar portais comerciais, processar pedidos de clientes e fornecer suporte operacional à equipe de vendas, garantindo a eficiência do processo de faturamento e relatórios.

Qualificações

• Educação superior em Administração ou áreas correlatas é necessária.
• Experiência relevante na área é obrigatória.
• Habilidade intermediária em Power BI e Excel são requeridas.

Responsabilidades

• Gerenciar portais comerciais e prospecção de cotações.
• Emitir pedidos e faturas, e garantir acompanhamento de pagamentos.
• Preparar propostas comerciais com informações dos gestores.

Conhecimentos

Power BI

Excel

Inglês avançado

Formação académica

Administração

Comércio Exterior

Engenharia de Produção

Economia

Contabilidade

Descrição da oferta de emprego

Airswift is seeking an Administrative Analyst - PCD to work on a Permanent position in Niterói with an Oil and Gas Company.





JOB RESPONSIBILITIES


• Manage customers’ commercial portals (Ariba, Mercado Eletronico, Petronect, etc.)


• Search for requests for quotations (RFQs) in the customer’s commercial portals • Post commercial proposals in the system


• Download orders from the system


• Post BMs/Invoicing measurement bulletins


• Pay fees if applicable


• Open commercial opportunity records in the various PSI order control and tracking systems, such as: Bid List, Sharepoint, CRM


• Prepare commercial proposals based on information and guidance from the Budget Manager and Sales Managers


• Fill out the pricing tool, informing the resale price calculation of imported parts for approval by the Budget Manager


• Request quotations for spare parts in the domestic or foreign market, as well as in the company’s PrimeShop with factories in Switzerland and Germany


• Check the purchase order received from the customer against the proposal offered (payment terms, billing address, value, scope, etc.)


• Register purchase orders received from the customer to start the contracted process (Repair or Field Service)


• Open the OV Sales Order in the SAP system, with the corresponding cost allocations for each process.


• Inform Production of the authorization received from the customer to start the repair process and/or inform FS of the authorization received from the customer to start field service


• Record the sales information (Order Intake) in the systems used by the company, such as: Bid List, SAP, CRM


• Issue order confirmation to customers


• Issue a sales order for material in the possession of third parties (MPT) - Entry and Return (if not urgent, maximum 24 hours to release the received request)


• Send the Invoice to the Customer, either by email or through an online portal


• Monitor the progress of the BM release process with the customer.


• Confirm payment.


• Filing and Reports: All documents related to sales and billing must be filed properly, and sales reports can be generated for performance analysis.


• Hold a weekly billing meeting.


• Update and monitor the Planner;


• Intercompany - Interact with Field Service to ensure billing is available within the month.


• Provide operational support to the sales team


• Help the sales team with research to identify customer profiles


• Prepare corporate presentations, commercial proposals and documentation required for negotiations


• Respond to emails to customers – depending on the complexity of the matter – or forward them to salespeople and other sales professionals





JOB QUALIFICATIONS


• Higher Education (Business Administration, Foreign Trade, Production Engineering, Economics, Accounting)


• Strong experience in the field


• Intermediate Power BI


• Excel, intermediate/advanced level


• Advanced English





ABOUT AIRSWIFT





Airswift serves as a strategic partner to our clients in STEM industries. We offer a turnkey workforce solution to acquire, mobilise and employ top talent in over 70 countries. With 800 employees in over 60 offices worldwide, 7,000 contractors and a candidate database of 1.5m specialists, our geographical reach and pool of available talent, experience and expertise is unmatched in the industry. We are proud to serve as a trusted advisor to clients looking to expand their operations internationally and offer employer of record services, payroll outsourcing, as well as HR consulting.