Academic Records Coordinator

Howard University; Brasil; Presencial; USD 50.000 - 60.000; Tempo integral

Resumo da oferta

A prominent educational institution in Brazil seeks an Academic Records Coordinator to maintain student records and support faculty. The role requires collaboration on course schedules and documentation of faculty meetings. Candidates should have a Bachelor’s degree, knowledge of relational databases and SQL, and experience in higher education. An attractive salary and benefits package are offered.

Serviços

Comprehensive medical, dental, and vision insurance

PTO and paid holidays

Competitive salary

403(b) with company match

Ongoing training and tuition reimbursement

Wellness programs and vibrant company culture

Qualificações

• Five years of direct work in institutional assessment in higher education.
• Expert level experience in course schedule development or instructional design.
• Experience in taking and recording meeting notes.

Responsabilidades

• Maintain student records and create an archival database.
• Work collaboratively to manage course schedules.
• Attend all faculty meetings to create an official record.

Conhecimentos

Knowledge of best practices and principals of academic registry

Knowledge of laws and regulations related to student data privacy (FERPA)

Knowledge of relational databases and SQL

Proficiency of office automation software (e.g., Ms-Office Suite)

Ability to work collaboratively

Ability to record conversations accurately

Ability to conduct strategic planning

Ability to communicate effectively

Ability to maintain effective work relations

Formação académica

Bachelor’s Degree

Master's Degree Preferred

Ferramentas

Blackboard or other LMS

Relational databases

SQL

Descrição da oferta de emprego

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth. Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! https://hr.howard.edu/benefits-wellness

BASIC FUNCTION:

The Academic Records Coordinator (ARC) is a full-time staff position at the Howard University School of Divinity responsible for the maintenance of student records, serving as the Faculty Recording Secretary, and creating and maintaining an archival database of HUSD student records. The ARC works collaboratively with students, faculty, and staff to ensure student and faculty needs are met. This role requires that the ARC be able to work with faculty and administration to develop and manage course schedules, address student inquiries, perform all necessary administrative duties, and prepare and deliver reports/presentations, as needed.

The ARC is to attend all faculty meetings to create an official record of the meeting and create and track all action items. The ARC position would create a relational database/tables of faculty, action items, and university resources, which she/he would use to ensure that all faculty action items are documented, assigned a tracking number, assigned to a responsible party, and tracked to closure. And in this role, the ARC will also perform archival duties to ensure several HUSD files and records are archived properly.

SUPERVISORY ACCOUNTABILITY:

Supervision of others is not a typical function assigned to this position. The ARC may provide training and orientation to newly assigned personnel, and may assign work to student workers.

NATURE AND SCOPE:

Internal contacts include the deans, faculty, and students. External contacts include affiliated schools and hospitals.

PRINCIPAL ACCOUNTABILITIES:

• Serves as the HUSD Academic Records Coordinator internally and externally (e.g., Washington Theological Consortium)
• Works with faculty to ensure all student grades are submitted and recorded
• Performs degree audits as requested
• Works with faculty and staff to create and manage semester course schedules
• Responds to university, faculty, students, and staff inquiries
• Ensures the accuracy of academic records
• Develops student data reports and present reports to administration and faculty

• Uses technology (e.g., relational databases, SQL, etc) to create a means to document all faculty meeting action items and track them through completion
• Creates and executes SQL queries to research historic meeting minutes to resolve disputes, restate decisions, and set future directives
• Archives faculty meetings notes and other HUSD artifacts
• Attends all faculty meetings and record all meeting votes, discussions, decisions, and action items
• Manages access and privileges to the database

CORE COMPETENCIES:

• Knowledge of best practices and principals of academic registry (student records).

• Knowledge of laws and regulations related to student data privacy, particularly FERPA

• Knowledge of relational databases and SQL

• Proficiency of office automation software (e.g., Ms-Office Suite, CRM tools).

• Ability to work collaboratively with students, faculty, and administration to solve problems

• Ability to record conversations accurately and then create cogent and professional meeting minutes and action items from notes

• Ability to conduct strategic planning and design relative to institutional registry practices, student trends, and administration directives

• Ability to communicate effectively orally and in writing with a diverse population.

• Ability to promote, establish and maintain effective and harmonious work relations with students, faculty, staff, University officials and the public.

MINIMUM REQUIREMENTS:

Bachelor’s Degree; Master's Degree Preferred, five (5) years of direct work in institutional assessment in higher education, expert level experience in course schedule development or instructional design, experience in taking and recording meeting notes, experience with Blackboard or other LMS, experience creating relational databases and SQL queries, experience building assessment reports with visual analytics, experience creating program dashboards.

Note: This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not be construed as a contract for employment.

Compliance Salary Range Disclosure

Expected Salary $50,000-$60,000