Retail Project Coordinator

Havelock One Interiors; Askar; On-site; BHD 14,000 - 17,500; Full time

Job summary

A leading interior contracting firm in Bahrain is seeking a Retail Project Coordinator to supervise installation processes and manage fit-out teams. Candidates should have 5-8 years of relevant experience in project coordination within the joinery or construction sector. Strong communication and organizational skills are essential, along with proficiency in English and familiar tools like AutoCAD and MS Projects. This role requires flexibility in travel and working hours, with an emphasis on ensuring client satisfaction and project success.

Qualifications

• 5-8 years of relevant experience in project coordination or management, ideally in the retail joinery or construction sector.
• Experience supervising fit-out teams on-site and ensuring smooth installation of joinery elements.

Responsibilities

• Supervise, direct, and provide technical support to fit-out teams on-site.
• Set up initial project kick-off meetings with fit-out and general contractor teams.
• Conduct site assessments and provide feedback regarding critical dimensions.
• Manage schedules and generate site progress reports.
• Ensure effective communication between fit-out teams and clients.

Skills

Verbal and written English

Customer service skills

Organizational skills

Problem-solving abilities

Interpersonal skills

Tools

AutoCAD

MS Projects

Excel

Word

Job description

Havelock One Interiors is looking for ‘Retail Project Coordinator’ to join us in Bahrain.

Background Since 1998, Havelock One Interiors has established itself as a leading turnkey fit-out service provider in the Middle East. We specialize in interior contracting and the manufacturing of bespoke joinery, metal works and sophisticated shop-fittings. As a result of expansion in the key growth market of Bahrain we are seeking to appoint experienced leaders to take our business forward. Therefore, we are offering interviews with well-qualified candidates who are looking to further their careers. We offer an established work environment and a loyal and respectful corporate culture. Established over 25 years ago, Bahrain is our operational hub where our specialist joinery and metal-work manufacturing teams as well as most of the back-office functions are based. Our turnkey fit-out contracting arms are operating in Bahrain, UAE, Qatar, Kuwait and KSA.

Role Summary

The Retail Project Coordinator needs to be able to supervise, direct, and provide technical support to the appointed MW fit-out teams on-site, ensuring the smooth installation of joinery elements. This role requires hands-on experience, strong communication skills, self-motivation, multitasking abilities, and the flexibility to travel as needed.

Role Description

Project Kick-off:

• Set up a kick-off meeting with the appointed fit-out teams and, if necessary, coordinate with the general contractor team to align on project scope, timeline, and expectations

Site Assessment:

• If needed to be able to conduct initial site visits, perform surveys, take photographs, identify loading zones, and provide feedback to the Setting Out Manager (SOM) regarding any critical dimensions or site-specific considerations

Technical Expertise

• Utilize hands-on experience or expertise to carry out the setting out/marking of joinery equipment on-site if needed
• Coordinate and address any technical queries posed by the client or general contractor team during MW installation by thoroughly understanding the MW equipment throughout its lifecycle

Project Management

• and the project's work schedule, preferably using MS Projects, to ensure timelines are met
• Generate daily/weekly site progress reports, including necessary photos, and submit them to the Project Manager (PM) and SOM for review
• Manage multiple projects at various stages of development, independently prioritizing and executing tasks to meet deadlines and achieve objectives
• Proactively manage ongoing projects, taking initiative on tasks without requiring constant supervision or follow-ups

Communication And Coordination

• Maintain effective communication and coordination with fit-out teams, factory personnel, and clients/client representatives on a daily basis. Relay any discrepancies to the line manager for quick resolution
• Observe the installation process first-hand and report to the setting out team any adjustments needed to the MW equipment to facilitate future fit-out installations
• Demonstrate high self-confidence and clear self-expression during client interactions, negotiating client demands appropriately and handling high-pressure situations with composure
• Effectively coordinate with fit-out teams, considering the full project scope when assigning tasks, and provide direct responses to on-site queries and issues

Travel And Flexibility

• Willingness to travel to countries in the MENA region and beyond. Adapt to flexible working hours, including weekends, depending on travel and site plans as required

Experience

Candidate Requirements:

• 5-8 years of relevant experience in project coordination/ project management, preferably in the retail joinery or construction industry

Skills

• Proficient in verbal and written English
• Ability to work with AutoCAD, Excel, Word, and MS Projects
• Strong customer service skills, ensuring client satisfaction and addressing concerns promptly

Attributes

• Excellent organizational and time-management skills
• Strong problem-solving abilities and attention to detail
• Ability to work independently as well as part of a team
• Strong interpersonal skills to effectively liaise with diverse stakeholders
• Self-driven with a strong internal drive to achieve goals and tackle challenges head-on without the need for external motivation
• Intrinsically motivated, consistently seeking out new opportunities for growth and improvement
• Excel at managing multiple tasks simultaneously, ensuring that each receives the attention and effort needed to succeed
• Ability to plan thoroughly, considering potential consequences and the bigger picture
• Capacity to follow clear instructions and ensure the correct implementation on-site

We are looking forward to receiving your application for the position of Retail Project Coordinator in Bahrain in case you meet the above-mentioned criteria.

Shortlisted candidates will be contacted.

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