OFFICER – TRANSPORT

Gulf Air Group; Bahrain; On-site; BHD 6,000 - 10,000; Full time

Job summary

Gulf Air Group is seeking an Operations Coordinator to supervise daily transport and mail operations, ensuring efficient deployment of drivers, vehicles, and mail handling in line with company policies and safety standards.

They will coordinate crew transportation, VIP services, and maintenance, while monitoring fleet utilization and performance to optimize costs and service quality.

Qualifications

• Experience in transport operations or fleet coordination is preferred.
• Experience in dispatching vehicles and monitoring transportation activities.

Responsibilities

• Oversee daily transport operations and fleet management to ensure efficient deployment of drivers, staff, and vehicles.
• Coordinate crew transportation, staff bus services, VIP transport, and vehicle movements to ensure timely service delivery.
• Monitor vehicle utilization, fuel consumption, mileage, and performance for cost-effective fleet management.
• Coordinate vehicle repairs, servicing, and maintenance with approved providers; supervise compliance with safety standards.
• Maintain vehicle records including registrations, licenses, insurance, inspections, and related docs.
• Monitor driver allocations, shifts, attendance, overtime, and readiness to ensure resources are available.
• Provide standby transport arrangements to support disruptions and special requirements.
• Supervise transport contractors and monitor service delivery against requirements.
• Oversee mail operations: sorting, processing, distribution, and dispatch of inbound/outbound mail.

Skills

Fleet coordination

Dispatching

Schedule coordination

Vendor liaison

Safety compliance

Education

Bachelor's degree in Transport Management

Tools

MS Excel

Vehicle tracking systems

Job description

To coordinate and oversee the daily transport and mail operations of Gulf Air, ensuring the efficient deployment of drivers, vehicles, and mail services in compliance with company policies, safety requirements, and operational standards. The role supports the delivery of reliable transportation services, secure handling of company mail and revenue documents, and effective fleet administration to meet business and operational requirements.

KEY RESPONSIBILITIES

Transport Operations & Fleet Management

Supervise daily transport operations to ensure the efficient deployment of drivers, staff, and vehicles in line with operational requirements.

Coordinate crew transportation, staff bus services, VIP transportation, and operational vehicle movements to ensure timely service delivery.

Monitor vehicle utilization, fuel consumption, mileage, and operational performance to promote cost-effective fleet management.

Coordinate vehicle breakdowns, repairs, servicing, and preventative maintenance activities with approved service providers and contractors.

Conduct routine inspections of vehicles to ensure safety, cleanliness, roadworthiness, and compliance with company standards.

Maintain records relating to vehicle registrations, licenses, insurance policies, authorizations, annual inspections, and related documentation.

Monitor driver allocations, shift coverage, attendance, overtime, and operational readiness to ensure adequate resource availability.

Ensure standby transport arrangements are available to support operational disruptions, emergencies, and special requirements.

Supervise transport contractors and monitor service delivery against agreed operational requirements.

Mail Operations

Oversee the sorting, processing, distribution, and dispatch of inbound and outbound company mail.

Ensure documents, registered mail, revenue documents, and confidential correspondence are handled securely and delivered accurately.

Verify that mailbags are prepared and dispatched to the correct departments, stations, and external destinations.

Monitor mail dispatch activities and obtain required acknowledgements from recipients and outstations.

Register, record, and track all inbound and outbound mail, including registered mail, cheques, and revenue-related documents.

Ensure outbound mail is weighed, franked, and processed in accordance with postal and company requirements.

Coordinate the receipt and dispatch of Board and executive correspondence and ensure secure handling of sensitive documents.

Provide guidance and support to employees regarding mail procedures, dispatch schedules, and company mail policies.

Administration, Compliance & Reporting

Assist in preparing accident reports, investigations, insurance claims, and related documentation for transport incidents.

Verify invoices received from transport contractors, vehicle service providers, and other external vendors prior to approval.

Prepare monthly operational reports, transport statistics, mail activity reports, and departmental KPIs.

Maintain accurate operational records and ensure compliance with company policies, regulatory requirements, and audit standards.

Support tender preparation, procurement activities, and contract administration related to transport and mail services.

Liaise with internal departments and external stakeholders to resolve transport and mail-related issues effectively.

Support initiatives aimed at improving service quality, operational efficiency, safety performance, and cost control.

Provide guidance and day-to-day support to drivers, assistants, and junior staff to maintain performance and service standards.

Perform any other duties assigned by the Assistant Manager - Transport & Mail.

EDUCATION / QUALIFICATIONS

Bachelor's degree in Transport Management, Logistics, Business Administration, or a related field.

EXPERIENCE

0-2 years of experience in transport operations, fleet coordination, logistics, or employee transportation services.

Experience in dispatching vehicles, coordinating schedules, and monitoring transportation activities.