IT Project Coordinator

confidential; Bahrain; On-site; BHD 17,500 - 22,500; Full time

Job summary

An established industry player is seeking a Project Coordinator to assist in managing project teams and ensuring successful project delivery. In this dynamic role, you will facilitate discussions, coordinate with vendors, and maintain project documentation. Your strong leadership and communication skills will be vital as you navigate the complexities of project management and engage with stakeholders at all levels. This position offers an exciting opportunity to contribute to impactful projects while developing your professional skills in a supportive environment. If you thrive under pressure and are passionate about project success, this role is perfect for you.

Qualifications

• Strong leadership and communication skills are essential for this role.
• Ability to manage multiple priorities and make quick decisions.

Responsibilities

• Assist in planning project team composition and management documents.
• Review project plans, milestones, and report progress to stakeholders.

Skills

Leadership

Communication Skills

Decision Making

Resilience

Job description

Job Description

Scope of Project Coordinator:

1. Assistance in planning the composition of the project team and preparation of project management documents.
2. Identify and review program management approach and obtain leadership buy-in.
3. Review a detailed project plan with:
1. Specific program phases (review, testing, and change request submission)
2. Timelines
3. Roles & responsibilities
4. Dependencies and key risks
4. Review key milestones for tracking project success and report to stakeholders on a regular basis.
5. Participate in project meetings and facilitate discussion and coordinate with vendor.
6. Maintain Project Status Tracker.
7. Document Minutes of Meetings.
8. Timely escalation in case any activity is on the critical path.
9. Coordinate with vendor and Company team for timely completion of the project.

Key Assumption:

1. A dedicated PMO would be assigned throughout the project who would coordinate for involvement of subject matter specialists or additional support resources through the different phases of the project.
2. PMO will work closely with a client assigned project manager to coordinate information, communication, and escalation with the senior management.
3. A monthly steering committee meeting will be held with appropriate stakeholders and weekly status update reports will be circulated.
4. PMO would work both on and off site and time spent is expected to vary over time and during different phases of the project.

Dependencies:

1. Activities of the Implementation Project that relate to developments normally carried out by the client’s IT staff, or by local contractors, cannot be estimated until more detailed information is available, and reliable timescales for these areas can only be given by the personnel who will undertake the work.
2. For the Project Implementation, the following factors are assumed:
1. Detailed requirements of the client’s processes will be made available.
2. Kiya.ai project team will have full access to necessary hardware and software facilities.
3. Kiya.ai project team will have full access to all Business Experts and senior management (decision makers), as required.
4. All documents/proposals, etc. are signed off without any delays.
5. All queries raised or clarifications requested are responded to immediately.
6. The client’s Project team members are identified and made available, from the start of the project or according to individual schedules.
7. The client’s Project team members will have the appropriate experience and authority to act as representatives for the relevant Business Area, to remove any delays if questions or issues were to be referred to the branches/departments.

Skills

1. A very strong personality with the ability to lead, influence, and manage both internal and external stakeholders effectively.
2. Strong communication skills, with the ability to facilitate discussions and manage expectations at all levels of the organization.
3. Ability to make quick decisions, manage multiple priorities, and escalate critical issues when needed.
4. High resilience under pressure and the ability to maintain focus on key project objectives.