Facilities Operations & Admin Manager

Advanced Search Group; Manama; On-site; BHD 12,000 - 19,000; Full time

Job summary

Advanced Search Group is seeking an experienced facilities & operations professional to support daily office functions, procurement, and space planning across multiple stores. You will manage administrative tasks, control costs, and ensure compliance with safety standards.

The role involves coordinating with various departments, maintaining contracts, and ensuring timely renewals and payments. A strong eye for detail and budget discipline is essential for success in a dynamic office environment.

Qualifications

• Experience in office facilities management and operations.
• Strong procurement and vendor management capabilities.
• Budget monitoring and cost-control experience.
• Familiarity with health and safety regulations.

Responsibilities

• Oversee daily office operations and maintenance of equipment, furniture, utilities, and general upkeep.
• Procure office supplies, coordinate vendors, and optimize costs to stay within budget.
• Coordinate with department heads on space planning and office layout changes for efficient utilization.
• Provide administrative support including meetings, correspondence, reporting and record keeping.
• Monitor admin costs and assist accounts payable with adjustments when needed.
• Maintain tracking for tenancy contracts, P.O. boxes, utilities, and related renewals/payments.
• Schedule cleaning, pest control, water dispensers, and ensure first-aid readiness across stores.
• Coordinate DEWA/TAQA utility setup for new UAE stores and oversee discontinuations at closures.
• Support trade license renewal processes with NOC management and related documentation.

Skills

Office operations

Maintenance management

Procurement

Vendor coordination

Budget monitoring

Cost control

Facility planning

Space optimization

Administrative support

Health and safety compliance

Job description

Advanced Search Group is seeking an experienced facilities & operations professional to support daily office functions, procurement, and space planning across multiple stores. You will manage administrative tasks, control costs, and ensure compliance with safety standards.

The role involves coordinating with various departments, maintaining contracts, and ensuring timely renewals and payments. A strong eye for detail and budget discipline is essential for success in a dynamic office environment.