Event Executive

Propel Consult; Manama; On-site; BHD 15,000 - 25,000; Full time

Job summary

A leading company in the luxury hospitality sector is seeking an experienced Event Planner to oversee the planning and execution of various high-profile events. The ideal candidate will have a Bachelor's degree in a relevant field and at least 7 years of experience in event management, ensuring excellent client satisfaction and adherence to high service standards. This role involves collaborating with internal stakeholders and external vendors to deliver seamless event experiences.

Qualifications

• 7-10 years of experience in event planning or hospitality operations, preferably in a luxury environment.
• Strong leadership and organizational skills with attention to detail.
• Proficient in managing large-scale, high-profile events.

Responsibilities

• Plan, coordinate, and execute a wide range of events.
• Build strong relationships with clients and corporate clients.
• Prepare and manage event budgets for profitability.

Skills

Leadership

Organizational

Client Relationship Management

Communication

Interpersonal

Customer-centric Mindset

Education

Bachelor’s degree in Hospitality Management, Event Management, Business Administration, or related field

Professional certifications in Event Planning, Hospitality, or Project Management (e.g., CMP, PMP)

Tools

Event Management Software

CRM Tools

Microsoft Office Suite

Job description

Event Planning & Coordination - Plan, coordinate, and execute a wide range of events including private functions, corporate gatherings, golf tournaments, banquets, weddings, henna parties, graduation celebrations, birthday parties member-exclusive events, and large-scale international events such as the DP World Tour. - Coordinate with external stakeholders including cruise operators, tour operators, and vendors for ad hoc or themed events held on-site. - Develop detailed event proposals, timelines, and logistics plans that align with client requirements and the club’s service standards. - Ensure international coordination and protocol are adhered to for high-profile or global events. Client & Member Engagement - Act as the main point of contact for clients from initial inquiry through post-event follow-up. - Build strong relationships with members, guests, and corporate clients to understand their expectations and ensure satisfaction. Vendor & Stakeholder Management - Liaise with internal departments (F&B, Business Development, Marketing) and external vendors to ensure smooth event execution. - Negotiate contracts and manage service level agreements with third-party providers. Financial Oversight -Prepare and manage event budgets, ensuring cost control and profitability. -Track expenses and generate post-event financial and performance reports. On-site Event Management -Lead event setup, execution, and breakdown; ensure all activities run smoothly and according to plan. -Resolve issues promptly and professionally during events to maintain guest satisfaction. Team Collaboration & Leadership - Work closely with restaurant and banqueting teams to ensure service delivery meets premium standards. - Provide support to team members or temporary event staff when required. Marketing - Collaborate with the marketing team to promote events, drive bookings, and enhance visibility through digital and traditional channels. - Contribute to seasonal and themed event concepts aligned with the club’s branding. Compliance & Safety -Ensure all events comply with health, safety, and local regulatory requirements. -Maintain awareness of risk management and emergency procedures during events.

- Bachelor’s degree in Hospitality Management, Event Management, Business Administration, or a related field. - Minimum of 7 – 10 years of experience in event planning, banqueting, or -n hospitality operations, preferably within a luxury environment. - Professional certifications in Event Planning, Hospitality, or Project Management (e.g., CMP, PMP) are a plus. - Strong leadership, organizational, and client relationship management skills. - Proficiency in event management software, CRM tools, and Microsoft Office Suite. Skills: - Ability to manage large-scale, high-profile events with attention to detail and service excellence. - Strong leadership and team management skills. - Excellent communication and interpersonal skills. - Customer-centric mindset and service excellence