Secretary / Administrative Assistant

Domo Ventures W.L.L.; Manama; On-site; BHD 3,500 - 14,000; Full time

Job summary

An established industry player is seeking a proactive Secretary / Administrative Assistant to join their dynamic team. This role involves managing correspondence, scheduling meetings, and maintaining an organized office environment. The ideal candidate will possess strong English proficiency and exceptional organizational skills, ensuring that all administrative tasks are prioritized effectively. By contributing to process improvement initiatives and upholding the highest standards of confidentiality, you will play a vital role in supporting the company's operations. If you are detail-oriented and thrive in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• 1-3 years experience in a trading company preferred.
• Strong written and spoken English proficiency is mandatory.

Responsibilities

• Manage correspondence and schedule meetings efficiently.
• Maintain an organized office environment and uphold confidentiality.

Skills

English proficiency

Organizational skills

Document management

Reception device knowledge

Typing speed and accuracy

Education

University Degree in a related field

Job description

About the job Secretary / Administrative Assistant

Experience: 1-3 years. Experience in trading company is preferred.

Qualifications: University Degree in a related field.

Responsibilities:

1. Manage all incoming and outgoing correspondence (e.g., emails, letters, reports).
2. Schedule and coordinate meetings, including booking rooms, preparing agendas, and distributing minutes.
3. Collect and analyze data for assigned projects and reports.
4. Maintain an organized and well-stocked office environment, ensuring supplies are readily available.
5. Generate and submit reports as required.
6. Uphold the highest standards of confidentiality in all aspects of the role.
7. Adhere to all company policies and procedures.
8. Participate actively in meetings to provide administrative support and contribute to process improvement initiatives.

Required skills:

1. Possess strong written and spoken English proficiency (mandatory).
2. Demonstrate a high level of proficiency in organizing and prioritizing administrative tasks.
3. Understand and apply best practices for registering, processing, and maintaining documents.
4. Possess knowledge of archive management procedures, ensuring proper document storage and retrieval.
5. Be familiar with the use of reception and intercom devices.
6. Maintain exceptional accuracy when transferring data between different formats.
7. Demonstrate exceptional speed and accuracy in typing.