Tax Law Personal Assistant – Luxembourg

A&O Shearman; Paliseul; On-site; EUR 45,000 - 65,000; Full time

Job summary

A&O Shearman Luxembourg is seeking a Legal Personal Assistant to support our Tax team on a full-time basis, with potential for part-time arrangements. You will provide comprehensive administrative support to Partners, Counsel and fee-earners, manage documents, and coordinate calendars and client onboarding.

Ideal candidates have 3-5 years in a law firm, fluency in English, French and German, strong communication, and proficiency in Microsoft Office.

Qualifications

• Minimum 3–5 years of experience in a law firm, preferably Luxembourg-based.
• Fluent in written and spoken English, French and German.
• Excellent communication and writing skills, with team orientation.
• Proficient in Microsoft Office and modern office software.
• Strong organisation and initiative.

Responsibilities

• Provide administrative support to Partners, Counsel and fee-earners.
• Manage correspondence, emails, legal documents and presentations.
• Coordinate calendars, meetings and general team administration.
• Support matter opening, client onboarding and billing activities.
• Prepare engagement letters, invoices and other client-related documentation.
• Maintain accurate records, databases and filing systems.
• Assist with membership administration and event coordination for professional associations.
• Support marketing and business development activities, including client communications.
• Ensure high levels of accuracy, confidentiality and client service in all administrative tasks.

Skills

English (fluent)

French (fluent)

German (fluent)

Communication skills

Teamwork

Tools

Microsoft Office

Job description

A&O Shearman Luxembourg is seeking a Legal Personal Assistant to support our Tax team on a full-time basis, with potential for part-time arrangements. You will provide comprehensive administrative support to Partners, Counsel and fee-earners, manage documents, and coordinate calendars and client onboarding.

Ideal candidates have 3-5 years in a law firm, fluency in English, French and German, strong communication, and proficiency in Microsoft Office.