Tax - Executive Assistant

EY; Luxemburg; On-site; EUR 36,000 - 52,000; Full time

Job summary

EY is seeking a proactive secretarial/administrative professional to support managers and partners. You will handle telephone support, voicemail, document production, and email/calendar management while coordinating meetings, events and travel arrangements.

You will also assist with client administration, file maintenance and research, engaging with colleagues globally. Ideal candidates will be autonomous, flexible team players with strong communication, organization and proofreading skills, and

Qualifications

• Fluent in English; additional languages (French/German) are a plus.
• Completed secretarial education; first experience is an asset.
• Able to work autonomously, prioritise tasks, and anticipate executive needs.
• Strong organization, communication and proofreading skills.

Responsibilities

• Provide secretarial and administrative support to managers/partners.
• Manage telephone support, voicemail, emails, and calendar; arrange meetings and events.
• Coordinate travel arrangements and client administration tasks; maintain files and conduct research as needed.
• Liaise with colleagues worldwide and handle sensitive information with discretion.

Skills

English fluency

MS Office

Autonomy

Task prioritisation

Communication

Education

Secretarial education

Tools

MS Office

Job description

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

Are you ready to shape the future with confidence?

Here at EY, you’ll have the chance to build a truly exceptional experience. We’ll empower you with the latest technology, surround you with high-performing teams, and provide the global scale and diverse and inclusive culture you need to discover your full potential. Through our coaching and training programs, you’ll develop the skills you need to stay relevant today and, in the future, – all while building a network of colleagues, mentors, and leaders who will be on the journey with you at EY and beyond.

The opportunity: your next adventure awaits

You are responsible for providing secretarial and administrative support and assistance to managers and/or partners being in charge of telephone support, voice-mail management, document production, handling of outgoing and incoming correspondence, e‑mail management, agenda management. You will also manage meeting and event organization, travel arrangements and provide assistance with various client administration matters, file maintenance, research work and assistance with clients, having an extensive contact with them as well as with your colleagues worldwide.

• You have an agile, growth-oriented mindset. What you know matters. But the right mindset is just as important in determining success. We’re looking for people who are innovative, can work in an agile way and keep pace with a rapidly changing world.
• You are curious and purpose driven. We’re looking for people who see opportunities instead of challenges, who ask better questions to seek better answers.
• You are inclusive. We’re looking for people who seek out and embrace diverse perspectives, who value differences, and team inclusively to build safety and trust.
• Qualifications:
• Qualifications: eligibility requirements include the following:
  • You have completed your secretarial education and a first experience would be an asset.
  • Besides, you know how to work autonomously, prioritize tasks and exercise sound judgment in order to anticipate your executive's needs, beingwell organized, flexible, and having excellent communication skills.
  • We look to see on you a positive thinker, progress oriented, a flexible team worker and able to manage stressful situations.
  • You have a thorough command of MS Office applications (Word, Excel, PowerPoint) and are equally comfortable at typing and proof reading.
  • In terms of languages it is required that you are fluent in English. Any other language such as French or German would be a great asset.

What’s in it for you

• Accelerate your technical capabilities and transformative leadership skills with future-focused courses and development programs.
• Broaden your horizons by working on highly integrated teams across the globe and collaborate with people of diverse backgrounds — both professionally and culturally.
• Bring out the best in yourself with continuous investment in your personal well‑being and career development.
• Develop your own personal purpose and help us create a positive ripple effect on our teams, our business, clients and society – building a better working world, together.

What you can expect

• HR Interview
• Interview with Hiring Managers

To help create the best experience during the recruitment process, please describe any disability-related adjustments or accommodations you may need.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

Our offer of employment is contingent upon the successful completion of a background check and pre-screening requirements. The candidate acknowledges that all information provided must be accurate.

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EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.