Senior Administrative Specialist, Research & Operations

University of Delaware; Belgique; Sur place; EUR 34 000 - 51 000; Plein temps

Résumé du poste

University of Delaware in Newark, DE seeks an Administrative Specialist to support KAAP departmental operations, policy compliance, and financial administration. The role includes managing procurement, contracts, data reporting, and grant workflows within a research-intensive environment.

You will coordinate space and equipment management, train staff in UDX and Concur, and maintain website updates while liaising with faculty and leadership.

Qualifications

• Bachelor’s Degree with relevant experience or equivalent
• Higher education experience preferred
• Extensive knowledge of office practices and procedures
• Ability to make independent decisions and judgments
• Strong project planning and prioritization skills
• Excellent communication with diverse audiences
• Proficiency with Word, Excel, databases, webpages and presentation software
• Knowledge of University systems and policies preferred

Responsabilités

• Assist with daily department operations ensuring policy compliance
• Provide guidance on university policy, financial operations, and administrative matters
• Develop and improve office management systems to boost efficiency
• Prepare high-level correspondence for department, college, and university leadership
• Manage department data in Excel and generate reports for planning and decision making
• Oversee procurement operations and contracts; act as Contract Manager in Contracts+
• Oversee UDX and Concur admin; train faculty, staff, and students in a research environment
• Coordinate capital equipment and space management; prepare reports for assets management
• Lead Concur purchasing activities with policy compliance and training
• Approve grant transactions in Concur/UDX and monitor travel expenditures
• Reconcile CEP program payments and maintain related records
• Maintain departmental website content in coordination with communications
• Serve as first point of contact for KAAP; handle inquiries
• Attend meetings, take minutes, schedule events, and provide back-up support
• Perform special projects and other duties as assigned

Formation

Bachelor’s Degree

Outils

UDX

Concur

Contracts+

Description du poste

University of Delaware in Newark, DE seeks an Administrative Specialist to support KAAP departmental operations, policy compliance, and financial administration. The role includes managing procurement, contracts, data reporting, and grant workflows within a research-intensive environment.

You will coordinate space and equipment management, train staff in UDX and Concur, and maintain website updates while liaising with faculty and leadership.