Secretariat Support (Brussels, The Hague, Offsite)

Vector Synergy; Brussel; Hybride; EUR 60 000 - 90 000; Plein temps

Résumé du poste

Vector Synergy is seeking a Governance & Management Secretariat Support professional to assist NATO/EU clients, Brussels-based with offsite options in The Hague. This role requires NATO Secret clearance and strong doc management skills.

You will gather, format, and organize materials, coordinate among authors, reviewers, and compliance teams, and design workflows for review, approval, and archiving within an international environment.

Qualifications

• Higher vocational training with 4+ years post-related experience or secondary qualification with 6+ years post-related experience.
• Strong verbal and written communication for interacting with clients, staff, and management.
• Meticulousness in checking documents for errors and ensuring accuracy.
• Experience in an international environment comprising military and civilian elements.
• Ability to handle unexpected issues, challenges, and shifting priorities.
• Ability to manage multiple tasks, prioritise, and meet deadlines.
• Ability to work independently or as part of a team.
• Expertise in Microsoft Office Suite and SharePoint.
• Awareness/Knowledge of ITIL Foundation.
• At least 3 years' experience in NATO or multinational environments.

Responsabilités

• Gathering, formatting, and organising documents and supporting materials for review and distribution.
• Coordinating activities among authors, reviewers, compliance teams, and external stakeholders.
• Designing, implementing, and monitoring document workflows, including review, approval, and archiving processes.

Connaissances

Client interaction

Communication skills

Document control

Multinational environment

Prioritization

Independent / team work

Microsoft Office

SharePoint

ITIL Foundation

NATO/multinational experience

Formation

Higher vocational training

Secondary education with experience

Outils

Microsoft Office Suite

SharePoint

ITIL Foundation knowledge

Description du poste

Vector Synergy is a prime contractor for NATO and European Union agencies.

AFN/AFS Governance & Management Secretariat Support with a NATO Secret security clearance.

Location: Brussels, The Hague, Offsite

Security Clearance: NATO Secret (mandatory)

Contract: B2B

Skills, knowledge, experience required:

• Higher vocational training in a relevant discipline with 4 years of post-related experience. Or a secondary educational qualification with 6 years of post-related experience.;
• Strong verbal and written communication for interacting with clients, staff, and management;
• Meticulousness in checking documents for errors and ensuring accuracy;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Ability to handle unexpected issues, challenges, and shifting priorities
• Ability to manage multiple tasks, prioritise, and meet deadlines;
• Ability to work independently or as part of a team
• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint);
• Awareness/Knowledge of ITIL Foundation.
• At least 3 years' experience in NATO or multinational environments.

Duties/role:

• Gathering, formatting, and organising documents and supporting materials for review and distribution;
• Coordinating activities among authors, reviewers, compliance teams, and external stakeholders;
• Designing, implementing, and monitoring document workflows, including review, approval, and archiving processes.

Please note that only shortlisted applicants will be contacted.