Project Support Services

Uni Systems; Eigenbrakel; Sur place; EUR 45 000 - 65 000; Plein temps

Résumé du poste

A leading company in the digital transformation sector is seeking a Project Management Support Specialist to join their team in Braine-L'Alleud. The role involves organizing project activities, managing data in SharePoint and JIRA, and ensuring effective communication among stakeholders. Candidates should have at least 5 years of experience in project management support and relevant certifications. This position offers the opportunity to contribute to diverse projects and work in a collaborative environment.

Qualifications

• At least 5 years' experience in project management support.
• Recognized Project Management certification (Prince2 or PMP).
• Strong understanding of project management principles and methodologies.

Responsabilités

• Organize and maintain project activity tracking using JIRA.
• Lead administrative coordination of stakeholder meetings.
• Document action items from meetings and follow up.

Connaissances

Project Management

JIRA

Microsoft SharePoint

Agile

Kanban

Microsoft Office Suite

Interpersonal Skills

Data Management

Formation

Project Management Certification (Prince2 or PMP)

Outils

Microsoft Project

ServiceNow

Excel

Power BI

MS Access

MS Word

Description du poste

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for aProject Management Support Specialist to join our UniQue team in Braine-L'Alleud.

What will you be doing in this role?

• Organize and maintain project activity tracking using JIRA.
• Lead the administrative coordination of in-person stakeholder meetings, including preparing agendas, compiling documentation folders, and overseeing overall logistics—occasionally supporting the organization of social events.
• Provide support for internal meetings within the project's Pillars, ensuring smooth coordination and communication.
• Document action items from meetings and follow up with the appropriate team members to ensure timely execution.
• Manage SharePoint libraries, internal and external portals, and project wiki pages.
• Support the documentation custodian by maintaining configuration baselines and change logs, implementing the documentation change management process, and updating document templates (e.g., reports, official letters, contractual deliverables).
• Manage access permissions for project portals and provide user support related to SharePoint functionality.
• Enter and update project data in SharePoint, JIRA, and ServiceNow.
• Maintain stakeholder lists, manage access privileges, and support communication activities.
• Track, monitor, and report on project progress for various stakeholder reports.
• Build and maintain data structures for reporting using Microsoft tools such as Excel and Power BI.
• Assist the Product Owner (PO) in cost tracking and forecasting activities.
• Provide regular status updates to the project management team as required.

What will you be bringing to the team?

• At least 5 years' experience in project management support.
• Have a recognized Project Management certification, such as Prince2 or PMP.
• Strong understanding of project management principles, methodologies, and procedures.
• Solid knowledge of configuration management frameworks and associated processes.
• Proven proficiency in JIRA, with hands-on experience in Agile and Kanban methodologies.
• Skilled in organizing meetings, recording accurate minutes, and drafting detailed summaries.
• Experienced in managing Microsoft SharePoint portals, including page creation, web app integration, and linking lists with Microsoft Databases and Excel.
• Competent in the use of project management tools such as Microsoft Project and ServiceNow.
• Advanced proficiency in Microsoft Office Suite, with expertise in pivot tables, relational databases in MS Access, and document formatting using MS Word styles (note: candidates may be tested on these during interviews).
• Strong interpersonal skills with the ability to build and maintain positive and effective working relationships with stakeholders.
• Proficiency in English language at a C1 level.

At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.