Project Support Officer - CoreComms

Victrix Legion; Eigenbrakel; Sur place; EUR 60 000 - 75 000; Plein temps

Résumé du poste

Victrix Legion is seeking a skilled project administrator to provide day-to-day support across a portfolio of projects. The role involves assisting with baselining, planning, cost estimates, and progress tracking, primarily using ServiceNow within an enterprise environment.

Candidates should have 2+ years of related experience (or 5 years in equivalent duties) and strong MS Excel/SharePoint capabilities. The position emphasizes governance, reporting, and resource coordination.

Qualifications

• Proven experience providing day-to-day project administration and project support within a portfolio or multi-project environment.
• At least 2 years of post-related experience; or 5 years in related duties.
• Experience in baselining, reviewing project plans and cost estimates before dissemination.
• Experience supporting execution, including time approvals, progress tracking and planning updates.
• Experience assisting with project metrics and KPI analysis for reviews.
• Ability to identify deviations from plans and escalate issues or risks.
• Experience in financial and resource management tasks, including purchase requests and resource leveling.
• Extensive use of project planning tools, especially ServiceNow, in enterprise settings.
• Strong skills with MS Excel and MS SharePoint; familiarity with P3M principles.

Responsabilités

• Provide day-to-day project administration and support within a portfolio or multi-project environment.
• Assist Project Managers and teams on baselining, planning, and cost estimation activities.
• Support execution with time approvals, progress tracking, and planning updates.
• Contribute to KPI analysis and reporting for internal and external reviews.
• Support management by exception by flagging deviations from baselines and milestones.

Connaissances

Project administration

Project support

Planning

Project control

Baselining

Progress tracking

KPI analysis

Resource management

ServiceNow

MS Excel

SharePoint

P3M

Outils

ServiceNow

MS Office

SharePoint

Description du poste

UNTIL 10 September, 2026

Job Details

On-Prem/Remote:

On-Premisses

Skill, Knowledge & Experience:

• Proven experience providing day-to-day project administration and project support within a portfolio or multi-project environment on high profile and high priority projects/programmes, including support to Project Managers and project teams is required, preferably within the NCI Agency and/or NATO;
• At least 2 years of post-related experience; or, exceptionally, at least 5 years of extensive and progressive experience in duties related to project administration, project support, planning, or project control;
• Demonstrated experience supporting the project baselining process, including reviewing project plans and cost estimates prior to dissemination and ensuring that baselines are properly managed.
• Experience supporting projects during execution, including time approvals, progress tracking, and coordination of planning updates.
• Experience assisting with project metrics and KPI analysis in support of internal and external reviews.
• Support the management by exception process by identifying and escalating deviations from agreed project plans, baselines, tolerances, milestones, costs, risks, issues, or resource assumption.
• Experience supporting financial and resource management activities, including processing purchase requests when required, supporting resource levelling, and providing resource managers with information needed for effective personnel management.
• Extensive experience with project planning toolsets, primarily ServiceNow, and preferably in enterprise environments.
• Skilled in the use of advanced computer-based tools in the areas of office automation (MS Office Suite especially MS Excel, MS SharePoint);
• Familiarity with P3M principles, Programme, Portfolio and Project Management and knowledge of project management and project planning methods, with a primary focus on project-level planning, control, and support.