Project Support Officer — Infrastructure Programme (ServiceNow, PRINCE2) for NATO with security clearance

Wlgroup; Eigenbrakel; Sur place; EUR 45 000 - 65 000; Plein temps

Résumé du poste

Wlgroup is seeking a Project Administrator to support a portfolio of high-profile projects, including a central infrastructure programme. The role requires precise, detail-oriented individuals who ensure version numbers, dates, updates, and minutes are accurate and useful.

You will work under the Head of Project Management, performing day-to-day administration, planning support, and finance processing within an international environment, potentially involving NATO-related work.

Qualifications

• Two years in a comparable project administration role, or five years in related support roles.
• Experience with baselines, cost estimates and baselining.

Responsabilités

• Provide day-to-day project administration across the portfolio with one major project at the centre.
• Support planning and time approvals once projects are in execution.
• Assist with financial administration including processing purchase requests.
• Review project plans and cost estimates before they are circulated.
• Support planning, control, reporting and BI tooling for projects.
• Identify and elevate deviations from plans, baselines, tolerances and milestones.
• Help analyse project metrics and indicators used in reviews.
• Assist with resource leveling and provide inputs for proper staffing.

Connaissances

Project administration

Multi-project support

NATO experience

PM tooling

Excel

SharePoint

Pivot tables

Reporting

Planning methods

Diplomatic communication

Outils

ServiceNow

Microsoft Office Suite

Description du poste

Project managers are only as good as the support behind them, and this is that post. You would work under the Head of Project Management on a portfolio of projects with one large infrastructure programme at the centre — keeping the plans current, the baselines properly managed, and the deviations visible while they are still small.

It suits someone precise by temperament: the sort who notices that a version number and a date disagree, chases the update nobody volunteered, and writes minutes people actually use afterwards.

What you would be doing

• Provide day-to-day project administration and support across the portfolio, with one major project at the centre.
• Support project planning, and perform or support time approvals once projects are in execution.
• Give financial administration support, including processing purchase requests when needed.
• Review project plans and cost estimates before they go out, and support the baselining process.
• Support project managers on planning, control, reporting and the business intelligence tools.
• Identify and elevate deviations from agreed plans, baselines, tolerances, milestones, costs, risks, issues and resource assumptions.
• Help analyse project metrics and the indicators used in internal and external reviews.
• Assist with resource levelling and give resource managers what they need to plan people properly.

What you would bring

• Proven project administration and support in a portfolio or multi-project environment on high-profile work, preferably within NATO.
• At least two years in a comparable post — or, exceptionally, five years of progressive experience in project administration, support, planning or control.
• Hands-on support to project baselining: reviewing plans and cost estimates before they are circulated.
• Experience with project metrics and indicator analysis for reviews.
• Extensive use of project planning toolsets, primarily ServiceNow, preferably in enterprise environments.
• Strong Microsoft Office skills, especially Excel and SharePoint — pivot tables, trackers, structured reporting.
• Familiarity with portfolio, programme and project management principles and planning methods.
• Clear written communication: minutes, action logs, reports and briefing inputs.
• The diplomatic persistence to get updates out of busy people and close actions.

PRINCE2 Foundation and Practitioner, or a PMI equivalent such as CAPM or PMP, is desirable, as is prior work in an international civil and military environment.