Program Coordinator, AI Initiative

GFMD Women in Media Working Group; Brussel Hoofdstad; On-site; EUR 49,000 - 67,000; Full time

Job summary

Pulitzer Center is seeking a highly organized, mission-driven coordinator to support its AI Initiative within the AI Accountability Network.

The role sits at the operational centre of an editorial programme, coordinating the AI newsletter, training programmes, grants and fellowships, and supporting grantees and fellows globally.

Qualifications

• Minimum 5 years of experience supporting administrative and programmatic activities for distributed teams.
• Interest in tech impact, algorithmic accountability and related issues.
• Experience in AI in journalism and media.
• Ability to work independently and take initiative.
• Strong organizational and communication skills, capable of handling multiple projects on time.
• Cultural awareness and sensitivity across nationalities.
• Proficiency in one or more Pulitzer Center languages plus English.
• Background in grant administration or nonprofit payment processing.
• Familiarity with training coordination and virtual event logistics.
• Experience building newsletters with community management (listservs, online communities, or similar).

Responsibilities

• Source content for the newsletter by identifying relevant stories and authors and soliciting content.
• Coordinate the bi-weekly AI newsletter workflow, including scheduling writers and tracking metrics.
• Manage the application process for training sessions and select candidates.
• Coordinate external contractors for the AI Spotlight Series online curriculum.
• Build dashboards for metrics across platforms to inform usability and reach.
• Manage the AI Listserv by moderating and content creation.
• Process paperwork for approved reporting projects and schedule grantee payments.
• Spotlight Series payments, travel insurance, and monitor deliverables.
• Track impact across activities and create data-driven insights for decisions.
• Support funder communications and reports with data and drafted content.
• Organize panels and travel for affinity conferences featuring AI team members and grantees.

Skills

Project coordination

Independent work

Organizational skills

Communication skills

Cultural awareness

AI in journalism/media knowledge

Multilingual capability

Grant administration

Training coordination

Job description

The Pulitzer Center is seeking an organised, mission-driven coordinator to support its AI Initiative, part of the AI Accountability Network. The role sits at the operational centre of an editorial programme, coordinating the AI newsletter, training programmes, grants and fellowships, and supporting grantees and fellows across the globe.

Key responsibilities

• Source content for the newsletter by identifying relevant stories and authors from recently published work and soliciting written content
• Coordinate the production of the bi-weekly AI newsletter, ensuring a smooth editorial workflow by tasks including but not limited to scheduling writers for the topper, setting targets, and tracking metrics.
• Manage the application process for training sessions, including reviewing applications and selecting candidates
• Liaise between the external contractors, including coaches, videographers and others in producing the AI Spotlight Series online curriculum
• Build and maintain dashboards across platforms for metrics including website traffic, etc, to improve and ensure data access for analysis and strategic considerations of usability, accessibility, and reach
• Manage the AI Listserv by moderating, writing content, and admin configuration of the platform to support the growth of the AI Listserv and facilitate community
• Process paperwork for approved reporting projects, schedule grantee payments and AI
• Spotlight Series payments accordingly, book travel insurance, track deliverables, and finalize the project statuses.
• Track impact across our activities and create metrics to help with decision making.
• Support AI team members with funder communications and reports by providing data, reports, and drafting content
• Support the participation of AI team members and grantees in affinity conferences, including organizing panels, logistics and travel

Requirements

• 5 years of experience supporting administrative and programmatic activities for distributed teams
• A demonstrated interest in or knowledge of issues connected to tech impact on society, algorithmic accountability, and related issues
• Experience in or demonstrated interest and understanding of AI in journalism and media
• The ability to work independently and take initiative
• Strong organizational and communication skills, handling several projects simultaneously and on time
• Cultural awareness and sensitivity to work across nationalities with colleagues and grantees
• Proficiency speaking one or more of the Pulitzer Center languages plus English (Spanish,
• Background in grant administration or payment processing in a nonprofit context
• Familiarity with training coordination, including virtual event logistics and survey analysis
• Experience building newsletters with community management (listservs, online communities, or similar)

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