Procurement Officer

College of Europe; West-Vlaanderen; Sur place; EUR 50 000 - 70 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Transport allowance

Hospitalisation insurance

Group insurance

Telework policy

Résumé du poste

The College of Europe in Bruges is seeking a Procurement Officer (100% FTE) to join the Rectorate. The role supports the Legal Advisor in managing public procurement procedures and contracts across the College, coordinating files from preparation to follow-up, and guiding internal stakeholders to ensure compliance with regulations.

Based in Bruges, you will work on procurement management, contract administration, and continuous improvement of processes, reporting to the Legal Advisor and

Qualifications

• Bachelor’s or Master’s degree in law, public administration, business management, economics or related field.
• At least 3 years of professional experience in public procurement, purchasing, contract management or related field.
• Solid understanding of public procurement legislation and procedures.
• Excellent command of English and Dutch; French an asset.
• Experience drafting technical specifications for works, supply and/or service contracts.
• Full digital literacy, including proficiency in Microsoft Office applications.
• Strong analytical and organizational skills with high accuracy.
• Excellent communication, translating complex information into practical advice.
• Proactive, service-oriented and collaborative approach.
• Ability to work autonomously while managing multiple priorities and deadlines.

Responsabilités

• Manage public procurement procedures and framework agreements with internal stakeholders;
• Prepare and publish procurement documents via eProcurement platforms;
• Draft and review technical specifications and tender documents;
• Provide guidance on public procurement procedures to colleagues;
• Develop and maintain procurement templates and internal guidance;
• Ensure procurement files are complete and compliant with regulations;
• Support contract administration throughout the contract lifecycle;
• Monitor contract performance and propose improvements;
• Stay updated on changes in public procurement law;
• Contribute to continuous improvement of procurement processes and tools.

Connaissances

English proficiency

Dutch proficiency

Drafting specifications

MS Office

Analytical skills

Organisational skills

Communication skills

Proactive attitude

Formation

Bachelor's or Master's in Law or related field

Public administration or economics background

Outils

Microsoft Office

Description du poste

The College of Europe is seeking applications for the position of Procurement Officer (100% FTE), joining the Rectorate at its Bruges campus.

This newly created role will support the Legal Advisor in the management of public procurement procedures and contracts across the College. The Procurement Officer will coordinate procurement files from preparation to contract follow-up, provide guidance to internal stakeholders, and contribute to ensuring compliance with applicable public procurement regulations and College procedures.

About the College

The College of Europe is the oldest postgraduate institute of European studies. It brings together graduates from diverse backgrounds to study and live in an international environment across its campuses in Bruges, Natolin and Tirana.

As a centre of excellence in European studies, the College is committed to contributing to European cooperation and integration. Staff members contribute to this mission through professional dedication, a spirit of proactive collegiality and mutual respect.

For more information about the College, please visit our website.

The Role

Based in Bruges, the Procurement Officer will work under the direct supervision of the Legal Advisor and collaborate with colleagues across the College's administration. The position combines operational procurement management, stakeholder support and contract administration.

The main tasks and responsibilities of the Procurement Officer will include:

• Manage public procurement procedures and framework agreements in collaboration with internal stakeholders;
• Prepare and publish procurement documentation through the relevant eProcurement platforms;
• Draft and review technical specifications, tender documents and related procurement materials;
• Provide practical advice and guidance on public procurement procedures to colleagues;
• Develop and maintain procurement templates, model documents and internal guidance materials;
• Ensure procurement files are complete, accurate and compliant with applicable regulations and internal procedures;
• Support contract administration throughout the contract lifecycle;
• Monitor contract implementation and supplier performance and propose improvements where necessary;
• Stay updated on legal changes and best practices in the field of public procurement;
• Contribute to the continuous improvement of procurement processes and tools.

Your Profile

For the position of Procurement Officer, the College is looking for candidates with:

• A bachelor’s or master's degree in law, public administration, business management, economics or a related field;
• At least 3 years of relevant professional experience in public procurement, purchasing, contract management or a related field;
• A solid understanding of public procurement legislation and procedures;
• Excellent command of English and Dutch; knowledge of French is an asset;
• Experience in drafting technical specifications for works, supply and/or service contracts is considered an asset;
• Full digital literacy, including proficiency in Microsoft Office applications;
• Strong analytical and organisational skills, combined with a high level of accuracy and attention to detail;
• Excellent communication skills, with the ability to translate complex legal or technical information into practical advice;
• A proactive, service-oriented and collaborative approach;
• The ability to work autonomously while effectively managing multiple priorities and deadlines.

Our offer

• A pleasant and stimulating international working environment;
• An employment contract under Belgian law of indefinite duration;
• A competitive remuneration;
• A comprehensive benefits package including legal holiday pay, end-of-year bonus, meal vouchers, transportation allowance, hospitalisation insurance, and group insurance;
• Legal holidays plus two additional public holidays (9th of May and 11th of July) and eight closing days during the winter break;
• A telework policy of up to two days per week, together with a telework allowance;
• A unique opportunity to contribute to a renowned project of European integration.

Envisaged start date

as soon as available.

For further information on the position, please contact Sten Verhoeven, Legal Advisor, at [e-mail]. For HR related questions, please contact Julie Favril, HR Co-Director at [e-mail].