Office Support Assistant

LegendBiotech; Oost-Vlaanderen; Hybride; EUR 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Company laptop

Smartphone

Insurance

Bonus program

Bicycle lease

Résumé du poste

Legend Biotech in Ghent is seeking an Office Support Assistant to keep daily operations smooth, acting as a central point for staff, visitors and external partners while handling a broad range of administrative tasks.

The role covers front office, event coordination, site access, office supply management and travel support, requiring a bachelor degree and 3+ years in office support, with Dutch and English fluency and proficiency in Microsoft Office, SAP and Concur.

Qualifications

• Bachelor's degree or equivalent.
• Min 3 years in administrative/office support or similar.
• Experience supporting multiple stakeholders in a professional corporate environment.
• Proficient in Microsoft Office (Outlook, Excel, Word, Teams) and SAP/Concur is a strong asset.

Responsabilités

• Office & Administrative Support: provide end-to-end administrative support across the Ghent organization, manage shared office mailboxes, coordinate meeting logistics, support travel arrangements, and assist employees with administrative requests.
• Front Office & Visitor Management: welcome guests, coordinate visitor access, manage incoming calls, and contribute to a professional visitor experience.
• Event Coordination: support internal and external meetings, leadership visits, team-building activities, employee events, and company initiatives, handling vendors, catering, venues and materials.
• Site Access & Employee Support: coordinate site access requests, badge administration, parking, shuttle requests, and other access-related activities, guiding employees on systems and processes.
• Office Operations & Facility Support: manage office supplies, inventory, mail distribution, and related tasks.

Connaissances

Dutch & English fluency

Strong communication

Organization & multitasking

Customer service mindset

Formation

Bachelor's degree or equivalent

Outils

SAP

Concur

Microsoft Office

Description du poste

To support ourgrowing organization in Ghent, we are looking for an Office Support Assistant who thrives in ahands-on position within adynamic environment.In thisrole, you help ensure a smooth day-to-day operation of our office by combining administrativeexpertise, organizational skills, and a strong service-oriented mindset.

What can you expect?

As anOffice Support Assistant, you play a key role in creating a welcoming, efficient, and well-organized workplace environment. You act asa central pointof contact for employees, visitors and external partners while coordinating a wide variety of administrative and office-related activities.

You are responsible for;

• Office & Administrative Support:You provide end-to-end administrative support across the Ghent organization. You manage shared office support mailboxes, coordinate internal and external meetinglogistics, support travel arrangements, andassistemployees with administrative requests and systems. You ensure that requests are handled accurately, professionally, andin a timely manner.
• Front Office & Visitor Management:You act as one of the first points of contact for visitors and external partners. You welcome guests, coordinate visitor access, manage incoming calls, and contribute to a professional and positive visitor experience.
• Event Coordination:You support the organization of internal and external meetings, leadership visits, team-building activities, employee events, and company initiatives.From coordinatingvendors to arrangingcatering, venues, transportation, and promotional materials, you ensure everything runs smoothlyfromstart to finish.
• Site Access & Employee Support:You coordinate site access requests, badge administration, parking registrations, shuttle requests, and otheraccess-related activities. You ensure requests are processed according to company procedures and provide guidance to employeesregardingadministrative systems and processes.
• Office Operations & Facility Support: You manage office supplies, office and merchandising inventory, mail distribution, etc.

Who are we looking for?

Education

• A minimum of a bachelor’s degreeor equivalent through experience.

Experience

• A minimum of three years of experience inan administrative, office support, customer service, front office or similar support role.
• Experience inworking in a professional corporateenvironmentsupporting multiple internal and external stakeholders.
• Experience with Microsoft Office applications including Outlook, Excel,Wordand Teams.
• Experiencein registering purchase orders and workingwith SAP and Concurarea strong asset.

Languages

• Fluency in Dutch andEnglish (written and spoken) isrequired.

Strengths

• Youare highly organized and able to manage multiple priorities simultaneously, when last-minute changes occur youremaincalm and solution-oriented.
• You are approachable, service minded and enjoy helping others.
• Youhavestrong communicationskills and feelcomfortable interacting with stakeholders at all levels of the organization.
• You are proactive and enjoy taking ownership.

What do we offer you?

• A meaningful job with an excellent work-life balance. This position falls into our standard Monday to Friday daytime schedule (40h/week)
• A supportive and innovative work environment.We value and encourage learning and personal development.
• The opportunity to work with people from all over the world.
• A permanent contract of indefinite duration and an attractive salary package complemented by a wide range of fringe benefits, including additional statutory holidays, meal vouchers, company laptop, smartphone and subscription, net allowance, group and hospitalization insurance, double holiday pay, end-of-year bonus, performance bonus and the possibility to participate in our bicycle lease plan.
• Many fun and informal events.

Legend Biotech is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is Legend’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

Legend Biotech maintains a drug-free workplace.

With over 2,900 employees worldwide, Legend Biotech is the largest standalone cell therapy company and a pioneer in treatments that are changing cancer care for good. We develop and market the CAR-T cell therapy ciltacabtagene autoleucel (cilta-cel) in partnership with ohnson & Johnson. In the EU, cilta-cel is approved under the brand name CARVYKTI® for the treatment of adult patients with relapsed and refractory multiple myeloma who have received at least one prior line of therapy.

Legend Biotech is a fully integrated global organization with manufacturing sites in the United States and Europe. From our sites in Ghent, Belgium, our teams support the clinical and commercial supply of CAR-T therapies across the EMEA region, translating advanced science into real-world impact for patients.

What sets us apart is clarity of purpose. At Legend Biotech Europe, everyone understands how their role contributes to our mission and how their daily work helps bring life-changing therapies to patients who need them most.