Office Management Assistant

POLITICO; Brussel Hoofdstad; Hybride; EUR 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Pension

Healthcare

Training opportunities

Résumé du poste

POLITICO, headquartered in Brussels, seeks an Office Management Assistant to support a dynamic, international staff. You will coordinate meetings, travel, and onboarding, while handling inventory, invoices, and day-to-day administrative tasks to keep the Brussels office running smoothly.

The ideal candidate has a degree in management/office administration or hospitality and at least one year of relevant experience, with fluent English and French and strong MS Office skills.

Qualifications

• Bachelor’s or equivalent degree in Management/Office Management, Hospitality, Tourism or related field.
• At least 1 year of work experience in office administration or similar role.
• Professional working proficiency in English and French; other European languages are a plus.

Responsabilités

• Coordinate office visits, meeting rooms, equipment, and catering.
• Handle travel and hotel bookings for staff.
• Assist with office management tasks, inventory, and supplier invoices.
• Onboard new joiners in Brussels and support other offices as needed (Paris, London, Berlin).
• Provide general administrative support (word processing, reporting, filing, scanning, PowerPoint).

Connaissances

Hospitality

Communication

Proactive

Problem-solving

Customer service

English & French

MS Office

IT platforms

Organized

Formation

Degree in Management/Office Management/ Hospitality or related

Outils

MS Office

IT platforms

Description du poste

Job Description:POLITICO is seekin g a talented and motivated team member to join us as the Brussels-based Office Management Assistant.As an international media company, POLITICO offers a dynamic and international environment where the successful candidate will join a culture of motivated young professionals.The Assistant will provide high quality service for our staff based in Brussels and our incoming visitors, whether on the phone or in the office, in order to make their experience with us as smooth as possible. As one of the first points of contact for both staff and visitors, it is essential for the successful candidate to have a keen sense of hospitality, positive attitude, and a problem-solving mentality.What you’ll doCoordinate office visits and meeting rooms, as well as equipment and cateringHandle travel and hotel bookings for our staffProactive approach to office management, inventory management and supply orders; following up on invoicesOnboard our new joiners in Brussels; serve as the backup, when needed, for other offices (Paris, London, Berlin)Provide support with various administrative tasks (word-processing, reporting, filing and scanning of documents, PowerPoint presentations, etc.) as neededWhat You’ll NeedDegree in one of the following: Management Assistant, Office Management, Hospitality, Tourism, or a similar degree/relevant work experienceAt least one year of work experienceProfessional knowledge of English and French; other European languages are an assetGood command of MS OfficeComfortable with learning new IT platformsExcellent communication and interpersonal skillsDynamic and pro-activeDetail-oriented, accurate and very organizedCustomer service and hospitality mindsetA sense of humorWe value our peopleOur benefits package is built for you, and includes:Our teams benefit from country-specific, competitive compensation and benefits packages—including pension, healthcare, training opportunities and more.With a multinational team, strong ties to EU institutions, and flexible work options including working from abroad, we offer our employees an environment that supports both professional and personal development.Let’s keep in touch You can view our list of open positions here . We hope to see your application soon!About UsPOLITICO illuminates the forces shaping global power. Since 2007, we have delivered intelligence that anticipates tomorrow's headlines, not reports on yesterday's news. As politics has increasingly become the defining force of our era, our work has never been more vital.Cabinet secretaries and Ministers start their mornings with our analysis. CEOs shape strategy around our reporting. Advocacy leaders rely on our insights to move policy. We deliver the straightforward facts and clear-eyed analysis they need to navigate the most complex political landscape of our lifetimes.Our 1,100+ publishing professionals across the world's key democratic capitals—Washington, Brussels, London, Paris, Berlin, Sacramento, and New York—form the world's premier politics and policy newsroom. We tell the story of how power really works by explaining who wields it and how they plan to exercise it, connecting dots others miss and delivering scoops from sources others don't even know exist.Innovation has always been a core tenet of our story. At launch, we bet that depth would trump scale, that talent would trump traffic, and that politics would become central to modern life. In 2011, we made another bet and launched POLITICO Pro to help decision-makers understand the business of government, transforming both how they shape government action and the business of journalism itself.These bets have made POLITICO the most successful digital news startup of its generation and the indispensable resource for leaders who shape the future. Today, we are a rarity in media : a growing, profitable, and sustainable news organization.POLITICO is a subsidiary of Axel Springer SE, a family-owned transatlantic media company headquartered in Berlin and New York. Axel Springer is dedicated to shaping the future of journalism in the free world, believing that a free and informed society is essential to democracy. The company’s guiding principles - first articulated as The Essentials by founder Axel Springer in the aftermath of World War II - remain a cornerstone of the company’s foundation today. Learn more about Axel Springer .Posting date:2026-09-10Title:Office Management Assistant