Marketing Coordinator

EPAM Systems; Brussel; Hybrid; EUR 40,000 - 54,000; Full time

Benefits offered by this job

Paid holidays and pro rata days

Private healthcare insurance

Meal vouchers

Eco-vouchers

Learning and development opportunities

Job summary

Empathy Lab by EPAM in Brussels, Belgium, is seeking a Marketing Coordinator for a fixed-term maternity cover in a hybrid role. You will plan, coordinate and execute corporate marketing initiatives with a strong focus on event management, brand production and operational excellence for our Empathy Lab brand.

Working with marketing, design and cross‑functional teams, you will manage budgets, timelines and stakeholder communications to ensure projects are delivered on time and within brand

Qualifications

• Proven experience in a marketing coordination or marketing operations role.
• Strong organisational and project management skills with attention to detail.
• Knowledge of event planning and execution in a corporate or international setting.
• Familiarity with brand guidelines and marketing asset production.
• Proficient in a variety of marketing and ai tools (e.g., marketing automation, CMS, CRM).
• Ability to manage multiple projects simultaneously under tight deadlines.
• Strong communication and stakeholder management skills.
• Financial acumen to monitor budgets and manage costs.

Responsibilities

• Plan, coordinate and execute internal and external corporate events while managing event timelines, logistics, suppliers, venues, catering, branding and on-site coordination.
• Coordinate marketing initiatives and marketing assets across digital and physical channels, ensuring deadlines and deliverables are met.
• Manage the production of corporate videos, multimedia projects, event materials, office branding, print collateral, signage, presentations and other branded assets in collaboration with internal teams, external partners, designers, printers and suppliers.
• Track project progress, coordinate priorities, facilitate stakeholder communication and work closely with marketing, leadership, finance, operations and external partners to ensure smooth execution of business objectives.
• Monitor marketing and event budgets, track project expenditures and remaining allocations, and manage purchase orders, invoices, payment follow-up, supplier contracts and administrative documentation.
• Identify opportunities to maximize available budgets through value-adding marketing initiatives.
• Support colleagues with ad hoc marketing and event initiatives when required.
• Contribute to continuous improvement of marketing processes, planning and operational efficiency by evaluating project outcomes and recommending process improvements.

Skills

Marketing coordination

Organisational skills

Event planning

Brand guidelines

Marketing tools

Tools

Marketing automation

CMS

CRM

Job description

We're looking for a Marketing Coordinator (Fixed-Term Contract – Maternity Cover) to join our team in Brussels, Belgium in a hybrid working mode.

In this role, you are responsible for planning, coordinating and executing corporate marketing initiatives with a strong focus on event management, brand production and operational excellence for our Empathy Lab brand. The role oversees the end-to-end coordination of internal and external events, marketing asset production and administrative processes, ensuring projects are delivered on time, within budget and aligned with the company's brand standards.

Working closely with marketing, design, leadership, external suppliers and cross-functional teams in an international environment, you ensure seamless execution of marketing activities while supporting business priorities through effective project coordination and stakeholder management.

About Empathy Lab

Empathy Lab by EPAM is an AI-native agency built on the belief that the most valuable growth in the AI era comes from pairing human judgment with machine intelligence. We help CMOs, Chief Commercial Officers and senior business leaders convert data and AI into measurable commercial outcomes, not just recommendations.

Responsibilities

• Plan, coordinate and execute internal and external corporate events while managing event timelines, logistics, suppliers, venues, catering, branding and on-site coordination
• Coordinate marketing initiatives and marketing assets across digital and physical channels, ensuring deadlines and deliverables are met
• Manage the production of corporate videos, multimedia projects, event materials, office branding, print collateral, signage, presentations and other branded assets in collaboration with internal teams, external partners, designers, printers and suppliers
• Track project progress, coordinate priorities, facilitate stakeholder communication and work closely with marketing, leadership, finance, operations and external partners to ensure smooth execution of business objectives
• Monitor marketing and event budgets, track project expenditures and remaining allocations, and manage purchase orders, invoices, payment follow-up, supplier contracts and administrative documentation
• Identify opportunities to maximize available budgets through value-adding marketing initiatives
• Support colleagues with ad hoc marketing and event initiatives when required
• Contribute to continuous improvement of marketing processes, planning and operational efficiency by evaluating project outcomes and recommending process improvements

Requirements

• Proven experience in a marketing coordination or marketing operations role
• Strong organisational and project management skills with attention to detail
• Knowledge of event planning and execution in a corporate or international setting
• Familiarity with brand guidelines and marketing asset production
• Proficient in a variety of marketing and ai tools (e.g., marketing automation, CMS, CRM)
• Ability to manage multiple projects simultaneously under tight deadlines
• Strong communication and stakeholder management skills
• Financial acumen to monitor budgets and manage costs
• Problem-solving attitude with ability to work independently as well as part of a team
• Fluency in English; knowledge of French or Dutch is an advantage

Nice to have

• Experience in B2B marketing within a technology or consulting environment
• Understanding of digital marketing tools and techniques

We offer

• 4 weeks of paid holidays
• 6 supplementary/compensation (paid) days (pro rata temporis)
• Private healthcare insurance
• Group insurance
• Meal vouchers
• Eco-vouchers
• Joint Committee gross bonus
• Transportation/bike allowance /company car /bike lease (if eligible)
• IT equipment (laptop)
• Mobile subscription (no device)
• Learning and development opportunities including in-house training and coaching, professional certifications, and courses
• All benefits and perks are subject to certain eligibility requirements