Management Assistant

JERA Nex bp; Vlaams-Brabant; Hybride; EUR 40 000 - 55 000; Plein temps

Résumé du poste

An offshore wind energy company is looking for a Management Assistant to support department heads by managing calendars, coordinating events, and streamlining administrative processes. The ideal candidate should have a Bachelor's degree and five or more years of related experience, along with excellent organizational skills and proficiency in English and Dutch. This role offers a collaborative work environment and flexible working options.

Prestations

Collaborative work culture

Flexible working hours

Career growth opportunities

Qualifications

• 5+ years of experience in a similar role.
• Proficient in coordinating events and managing calendars.
• Must be flexible and adaptable in handling multiple priorities.

Responsabilités

• Manage calendars and schedule meetings for department heads.
• Coordinate local and international internal events.
• Handle various administrative tasks to support operations.

Connaissances

Organisational skills

Time-management skills

Communication skills in English

Communication skills in Dutch

Discretion and confidentiality

Formation

Bachelor’s degree or equivalent experience

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Description du poste

Overview

Join us as we work to unlock the value of offshore wind! JERA Nex bp is a new joint venture between JERA, Japan’s largest power generation company, and bp, one of the world’s leading energy companies. Established to unlock the potential of offshore wind across the globe, our talented team, exciting pipeline and solid capital commitment give us the potential to become one of the world’s most successful offshore wind companies.

We entered the market with a portfolio of operational and development assets, alongside the resources, capabilities and resilience to deliver offshore wind energy at scale.

Why this role matters

• You’ll be appreciated: your support truly makes a difference and does not go unnoticed.

• You’ll never stand alone: together with a team of management assistants, you share knowledge, handle peak periods as a team, and cover for each other when necessary.

• You’ll work in an international context: based in Leuven, you’ll collaborate closely with colleagues all over the world – from Germany and the UK to Japan and Australia.

• You’ll contribute to a sustainable future: working with us means being part of the transition to green energy.

• Your wellbeing matters: from sports initiatives and wellbeing events to annual team-building activities, we actively invest in creating a healthy and connected workplace.

In this role you will:

As a Management Assistant, you play an essential role in our daily operations.

• You make sure our Heads of Department can fully focus on their core responsibilities by managing calendars, scheduling meetings, and streamlining communication – often in close collaboration with assistants across the globe;

• You coordinate internal and external events that bring colleagues closer together, both locally and internationally, from sports initiatives and team-building activities to an annual family day, New Year’s event, and even creative actions like the Warmste Week;

• You optimise and facilitate administrative processes handling a wide variety of tasks that require adaptability, including launching documents for digital signature, formatting contracts, following up on NDAs, archiving in SharePoint, creating POs in SAP, or converting documents between Word, PDF, and Excel;

• You provide valuable support across various administrative activities and ad hoc projects, as part of the go-to team when things need to be organised quickly and effectively.

To be successful in the role you will bring:

• Bachelor’s degree or at least 5 years of experience in a similar role.

• Strong organisational and time-management skills; thrives under pressure and can juggle multiple priorities.

• Flexible and adaptable in the face of change and unforeseen circumstances.

• High level of discretion, empathy, and confidentiality.

• A team player with the ambition to contribute to a high-performing, growing international company.

• Independent, detail-oriented, and quality-focused.

• Excellent communication skills in English and Dutch, both written and spoken.

• Proficient in Outlook, Word, Excel, and PowerPoint.

• Experience in communication and event planning is a plus.

What you can expect from us:

Working at JERA Nex bp means being part of a global leader in offshore wind, where innovation, collaboration, and sustainability drive everything we do. You’ll enjoy:

• A collaborative and inclusive work culture, with space for team-building and social activities

• Flexible working hours and the opportunity to work from home, with regular in-person connection

• Opportunities for career growth and professional development in a fast-growing international company.

As we build our company, we are driven by:

Care for each other and our world – we leave egos at the door, are inclusive, collaborative and open to new ideas

A spirit of ingenuity - we are pioneers and innovators making the impossible possible

A commitment to unlocking value from offshore wind – we aim to make offshore wind sustainable, affordable and accessible to the countries & communities we serve.

About JERA Nex bp

JERA Nex bp is a purpose-built offshore wind company committed to unlocking the power of offshore wind by developing high-quality, competitive projects.

A 50:50 joint venture between JERA Co. and bp, JERA Nex bp is an end-to-end developer, owner and operator with more than fifteen years of experience in operating offshore wind projects.

Headquartered in London, with offices across Europe, Asia, US and Australia, JERA Nex bp has a portfolio of operational and development projects across nine countries, and draws on a rich heritage of pioneering offshore wind in Asia Pacific and the North Sea.