Grants Administration Intern — Hybrid, Paid

Finance Watch; Brussel; Sur place; EUR 10 724 - 12 845; Plein temps

Avantages offerts par ce poste

Laptop provided

Multicultural environment

Partial home working

Résumé du poste

Finance Watch, a Brussels-based NGO, seeks a Grants Intern to support the Operations & Projects department. The role focuses on grant management, reporting to funders, and coordinating with teams. English proficiency and passion for the mission are essential; French or German are a plus.

The internship (3–6 months) offers exposure to funding cycles, donor reporting, and a collaborative, multicultural environment in Brussels. A monthly allowance is provided.

Qualifications

• You are motivated by and committed to Finance Watch’s mission.
• You are good at pitching stories and selling ideas.
• Outstanding editing and writing skills in English are essential (native proficiency).
• You have experience or training in grant management.
• Ability to manage a substantial and varied workload effectively, including managing competing demands, maintaining accuracy, and coordinating activities across diverse departments within the organisation.
• Excellent project management skills.
• Bachelor degree or equivalent.
• Knowledge of the European grants landscape, especially for NGOs.
• Ability to work with a CRM tool (database & mailing system).
• Good digital skills, and familiarity with Excel.
• Good judgement, to assess the most effective means of communicating information for the purpose of achieving the grant’s goals.
• Strong team player, the ability to listen and collaborate with a wide range of colleagues.
• Excellent interpersonal skills, and experience of working in a multinational/-cultural environment.
• Results-oriented and self-motivated

Responsabilités

• Draft responses to due diligence questions from funders, in collaboration with the Operations Department.
• Ensure compliance with the association’s rules, as described in the Articles of Association.
• Comply with the internal rules, and make sure the management team is involved early in the process of new funding opportunities.
• Draft a final narrative review of funding proposals, and share it with the supervisor for sign-off.
• Involve staff members in the crafting of the funding narrative (Management team decides who will be best placed to contribute).
• Work closely with partners in case of consortium funding (e.g. LIFE).
• Inform the team when a funding opportunity is about to be signed, and when it is signed, outlining the key elements and deliverables.
• Coordinate the reporting to donors.
• Inform colleagues about upcoming reportings on their activities.
• Make sure the deadlines are respected, taking into account the time for internal review by all staff members.
• Give assistance to colleagues involved in the making of reportings to donors.
• Ensure project tracking tools and information systems are always up-to-date.
• Maintain a birds-eye view of overall reporting requirements, and grant timelines for projects.
• Collaborate with the Head of Operations to deliver financial reporting.
• Work closely with the Communications department to create materials that meet the needs, objectives and specifications of funding reportings.
• Draft reports on funding activities to the Board.
• Draft a final narrative review of reporting to funders, and propose it for sign-off to the supervisor.
• Follow-up all grants from submission to contract signing and by liaising with all relevant entities during the process.
• Monitor & evaluate progress.
• Measuring the impact of grants/activities.
• Provide advice on grant application processes and propose improvements.
• Develop a process for a more efficient and standardised grant review process to ensure a timely and smooth flow of activities across all stakeholders.
• Complete a table of KPIs amongst all grants.
• Propose improvements to the funder’s journey.
• Develop, maintain and provide guidance or standard templates for all grant related activities:
• Standardised slides
• One-page report on activities

Connaissances

Pitching skills

Grant management knowledge

Editing & writing in English

Formation

Bachelor degree or equivalent

Outils

CRM tool (database & mailing system)

Excel

Description du poste

Finance Watch, a Brussels-based NGO, seeks a Grants Intern to support the Operations & Projects department. The role focuses on grant management, reporting to funders, and coordinating with teams. English proficiency and passion for the mission are essential; French or German are a plus.

The internship (3–6 months) offers exposure to funding cycles, donor reporting, and a collaborative, multicultural environment in Brussels. A monthly allowance is provided.