Global Quality Administrative Specialist | Executive Support

MSI Pharma; Brussel; On-site; EUR 42,000 - 62,000; Full time

Job summary

MSI Pharma seeks an experienced Assistant, Global Quality to support External & External Supply Quality and Internal Manufacturing Quality teams. You will manage calendars, coordinate meetings, support travel and expenses, and help drive collaboration across global quality stakeholders.

This role also provides onboarding support, maintains documentation and SharePoint sites, and offers back-up support to the wider Global Quality organisation as required.

Qualifications

• Provide administrative support to the External & Clinical Supply Quality and Internal Manufacturing Quality teams.
• Coordinate and schedule team meetings, stakeholder meetings and recurring business events.
• Prepare agendas, meeting materials, pre-reads and supporting documentation.
• Manage travel arrangements, itineraries and associated logistics.
• Support purchase order creation, invoice processing and expense management activities.
• Maintain departmental SharePoint sites, team documentation and organisation charts.
• Provide onboarding support to new team members and contribute to team engagement initiatives.
• Handle confidential information with discretion while supporting key quality projects and business priorities.

Responsibilities

• Support senior leaders and global teams in a high-regulation environment.
• Back up to wider Global Quality organisation when required.
• Coordinate multiple projects, stakeholders and priorities simultaneously.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder management

Onboarding support

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Teams

SharePoint

OneDrive

Outlook

PowerPoint

Job description

MSI Pharma seeks an experienced Assistant, Global Quality to support External & External Supply Quality and Internal Manufacturing Quality teams. You will manage calendars, coordinate meetings, support travel and expenses, and help drive collaboration across global quality stakeholders.

This role also provides onboarding support, maintains documentation and SharePoint sites, and offers back-up support to the wider Global Quality organisation as required.