Executive Assistant HR

argenx SE; Oost-Vlaanderen; Sur place; EUR 55 000 - 76 000; Plein temps

Avantages offerts par ce poste

Incentives program

Résumé du poste

argenx SE is seeking an Executive Assistant to support our Global Head of HR and Head of HR Developed Markets & Germany. You will manage complex calendars, coordinate travel, prepare meetings, and support HR projects across functions in a fast-paced multinational environment.

The role demands proactive prioritization, discretion, and outstanding communication. Occasional travel applies; a base salary range is provided, with incentives as part of the package.

Qualifications

• Minimum of 3 years of proven experience in executive support, preferably in a healthcare or multinational environment.
• Strong project and calendar management skills with a proactive approach.

Responsabilités

• Manage complex calendars, travel arrangements, and expense reporting for senior executives.
• Coordinate internal and external meetings, including agenda preparation, logistics, and follow-up.
• Lead and support Leadership Team Meetings: prepare agendas, capture minutes, track and follow up on actions.
• Act as liaison between executives and internal/external stakeholders.
• Support and coordinate HR projects for VPs and heads of functions as required.
• Ensure confidentiality and handle sensitive information with discretion.
• Oversee travel arrangements for employees, consultants, and vendors, including Concur bookings and policy alignment.

Connaissances

Executive support

Calendar management

Travel coordination

Cross-functional collaboration

Discretion & confidentiality

Communication skills

MS Office proficiency

Oracle knowledge

Proactive mindset

Formation

Executive support experience

Outils

MS Office

Oracle

Description du poste

Join us as we transform immunology and deliver medicines that help autoimmune patients get their lives back. argenx is preparing for multi-dimensional expansion to reach more patients through a rich pipeline of differentiated assets, led by VYVGART, our first-in-class neonatal Fc receptor blocker approved for the treatment of gMG, and with the potential to treat patients across dozens of severe autoimmune diseases. We are building a new kind of biotech company, one that maintains its roots as a science-based start-up and pushes our commitment to innovate across all corners of our business. We strive to inspire and grow our company, our partnerships, our science, and our people, because when we do, we deliver more for patients. Next to a competitive salary with extensive benefits, we offer you the chance to grow and be a part of a team driven by purpose, creativity, innovation and science. For the expansion of our team, argenx is looking for an Executive Assistant to support our Global Head of HR and our Head of HR Developed Markets & Germany.

1. PURPOSE OF THE FUNCTION

The Executive Assistant plays a crucial role in delivering high-level executive support and ensuring the seamless planning and execution of HR projects. This position requires a proactive, detail-oriented individual who thrives in a fast-paced, cross-functional environment and can manage multiple priorities with discretion and professionalism.

2. ROLES AND RESPONSIBILITIES

• Manage complex calendars, travel arrangements, and expense reporting for senior executives.
• Coordinate internal and external meetings, including agenda preparation, logistics, and follow-up.
• Leadership Team Meetings: prepare agendas, capture minutes, track, and follow up on actions.
• Serve as a liaison between executives and internal/external stakeholders.
• Support and coordinate projects for the VPs and head of functions as required.
• Work closely with other Management assistants of argenx.
• Maintain confidentiality and handle sensitive information with discretion.
• Travel & Accommodation Management – Organize business travel (air, rail, hotels, taxis) for employees, consultants and vendors via Concur and travel agencies.
• Troubleshoot booking, payment and ticketing issues with agencies and travellers.
• Ensure alignment with internal travel policies (employees vs consultants) and approval flows.
• Operational & Process Support
• Manage vendor & PR/PO creation and distribution.
• Coordinate contracting and purchase order processes in collaboration with Legal and Finance.
• Manage all incoming invoices in collaboration with AP HR Support.
• Coordinate with HR for material order and delivery for new hires within supported communities.
• Plan and manage the onboarding process for new hires, including new accesses, updating distribution list.

3. SKILLS AND COMPETENCIES

• Excellent organizational skills and ability to prioritize as well as being highly flexible.
• Project management skills.
• Ability to take initiative, being proactive.
• Excellent oral and written communication skills.
• Driven to work collaboratively and cross-functionally.
• High level of professionalism, discretion and confidentiality.
• Proficiency in MS Office, Oracle is a plus.
• A creative mind with an ability to suggest improvements.
• Ability to work collaboratively and effectively together within cross-functional teams and networks.
• Is agile and demonstrates adaptability, comfort with ambiguity, trust-building, and resilience.
• Derives energy from operating in a dynamic, complex, fast-moving, and frequently changing business environment.
• Passionate and prepared to lead and contribute to our culture, which is driven by our corporate values of co-creation, innovation, empowerment, excellence, and humility.

4. EDUCATION, EXPERIENCE

• Minimum of 3 year of proven experience in executive support, preferably in a healthcare or multinational environment.
• Experience in operating role.

5. OTHER

• Occasional travel required.

The annual base salary hiring range for this position is €55,200.00 - €75,900.00 EUR. This job is eligible to participate in our short-term and long-term incentives program. The hiring range displayed above is the range of possible base pay compensation that argenx believes in good faith it will pay for this role at the time of this posting. The hiring range is based on the job grade for this position. Individual compensation paid within this range depends on a variety of factors, including, but not limited to, internal equity, prior education and experience, job-related knowledge and demonstrated skills. argenx may pay more or less than the posted range and this range may be modified in the future.

At argenx, all applicants are welcomed in an inclusive environment. They will receive equal consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other applicable legally protected characteristics. argenx is proud to be an equal opportunity employer.

arguent is a global immunology company dedicated to improving the lives of people suffering from severe autoimmune diseases. Through our rich pipeline of first-in-class therapies, led by VYVGART® we are accelerating progress toward our bold 2030 vision: to reach 50,000 patients and transform the landscape of autoimmune treatment. argonauts work in locations around the globe including Belgium, Boston, Japan and Amsterdam. There's more to discover at argenx, where our passion inspires bold possibility.