Clinical Study Specialist - (Armonk, NY or Warren, NJ)

KPS Life; Ny; On-site; EUR 58,000 - 80,000; Full time

Benefits offered by this job

Travel 25%

On-site 3 days/week

Job summary

KPS Life is seeking a Clinical Study Specialist to support clinical trial teams and oversee documentation for internal and outsourced studies. The role collaborates with leadership, CROs, and vendors to ensure compliant, timely study execution.

Responsibilities include preparing reports, coordinating meetings, maintaining TMF, and supporting site activation and enrollment tracking. Travel up to 25% may be required; on-site work is expected in Warren, NJ or Armonk, NY.

Qualifications

• Bachelor’s degree or equivalent; with 2 years of relevant industry experience preferred.
• Strong attention to detail and organization; track information accurately.
• Effective communication and interpersonal skills; build relationships with partners.
• Resourcefulness and problem-solving; assess information and impacts on trials.
• Proficiency with Microsoft Office and collaboration tools (Teams, SharePoint); familiarity with CTMS/EDC/I RT/ IWR S/IVRS.
• Ability to work proactively, prioritize responsibilities, and meet deadlines.
• Basic medical terminology knowledge and familiarity with ICH-GCP guidelines.

Responsibilities

• Prepare and organize study reports, metrics, and tracking tools for oversight.
• Coordinate study meetings: scheduling, agendas, minutes, action items.
• Compile data to support feasibility assessments and site selection.
• Review study documents (informed consent, case report forms) per SOPs.
• Maintain study binders, manuals, and regulatory materials with version control.
• Coordinate materials for training sessions and investigator meetings.
• Track site activation, enrollment, monitoring visits; escalate delays.
• Maintain investigator/site information and registry postings.
• Perform TMF reconciliations under study leadership.
• Track required documentation (FDA Form 1572, disclosures).
• Maintain collaboration sites, shared drives, and repositories.
• Communicate with study sites and maintain contact information.
• Review data listings for blinded data review meetings.

Skills

Attention to detail

Communication skills

Organizational skills

Time management

Proactive work style

Problem solving

Team collaboration

Education

Bachelor’s degree

Advanced degree (optional)

Tools

CTMS

EDC

IWRS/IVRS

SharePoint

Teams

Job description

Position Summary

The Clinical Study Specialist provides technical and administrative support to clinical study teams responsible for executing clinical trials. This role supports one or more studies across a clinical development program, working closely with study leadership, cross-functional partners, clinical research organizations (CROs), and external vendors. Responsibilities may include supporting both internally managed and outsourced studies.

Clinical Study Specialist (CSS)

The Clinical Study Specialist provides technical and administrative support to clinical study teams responsible for executing clinical trials. This role supports one or more studies across a clinical development program, working closely with study leadership, cross-functional partners, clinical research organizations (CROs), and external vendors. Responsibilities may include supporting both internally managed and outsourced studies.

Key Responsibilities

• Prepare and organize study reports, metrics, and tracking tools to support study oversight and decision-making.
• Coordinate study meetings, including scheduling, preparing agendas and presentation materials, documenting minutes, and tracking action items.
• Compile data to support study feasibility assessments and site selection.
• Assist with reviewing study documents, including informed consent forms and case report forms, and coordinate document reviews in accordance with standard operating procedures.
• Compile and maintain study manuals, reference materials, and regulatory, pharmacy, and laboratory binders, ensuring appropriate version control.
• Coordinate materials for study training sessions and investigator meetings.
• Track site activation, enrollment, and monitoring visits against study plans; elevate delays, issues, or deviations to study leadership.
• Maintain investigator and site information and support clinical trial registry postings and updates.
• Perform scheduled Trial Master File (TMF) reconciliations under the guidance of study leadership.
• Track and support the collection of required study documentation, including Form FDA 1572 updates and financial disclosure forms.
• Maintain study team collaboration sites, shared drives, and document repositories.
• Communicate with study sites as directed and maintain accurate site contact information.
• Support the review of data listings for blinded data review meetings.
• Assist with third-party vendor coordination and oversight, as assigned.
• Track study closeout activities, including required documentation, investigational product reconciliation, and clinical research associate closeout visits.
• Identify and recommend opportunities to improve study processes and departmental efficiency.

Qualifications

• Bachelor’s degree or equivalent, with at least two years of relevant industry experience preferred; alternatively, an advanced degree in a related field with one to two years of relevant experience preferred.
• Strong attention to detail and organizational skills, with the ability to track information accurately and complete assigned study activities.
• Effective communication and interpersonal skills, with the ability to build productive relationships with internal and external partners.
• Resourcefulness, sound problem-solving skills, and the ability to assess information and recognize potential impacts on clinical trials.
• Proficiency with Microsoft Office and collaboration tools, such as Teams and SharePoint, and familiarity with clinical trial systems, including CTMS, EDC, and IRT/IWRS/IVRS.
• Ability to work proactively, prioritize competing responsibilities, and meet deadlines.
• Basic knowledge of medical terminology and the clinical drug development process.
• Familiarity with International Council for Harmonisation Good Clinical Practice (ICH-GCP) guidelines.

Travel

Travel of up to 25% may be required.

Location

This role will require working on-site 3 days/week in either Warren, NJ or Armonk, NY.