Case and Project Manager in Scientific Research

1KOMMA5° Commercial Solutions GmbH; Brussel Hoofdstad; Hybrid; EUR 47,000 - 86,000; Full time

Benefits offered by this job

Telework up to 50%

Meal vouchers

Holiday pay

End-of-year allowance

Free public transport

Bike allowance

Basic hospitalisation insurance

27 days leave per year

Saint Nicholas voucher

Internship allowances

School-start allowance

Job summary

Fédération Wallonie-Bruxelles is seeking a Case and Project Manager in Scientific Research to coordinate European programmes, oversee related projects, and represent the agency in policy consultation settings. The role blends administrative file management with outward-facing negotiation preparation and requires strong English (C1) and French writing and speaking.

Telework up to 50% is possible and a full-time indefinite contract is offered, with a rich benefits package.

Qualifications

• Master degree required; equivalence certificate for non-Belgian diplomas.
• English at CEFR C1 level is mandatory.
• Strong written French and good written English; advanced spoken French and English.
• Knowledge of Belgian and international scientific-policy consultation arrangements.
• Understand European institutions and comitology; HE/research structures in Fédération Wallonie-Bruxelles.
• Prefer: at least three years in scientific research; prefer: 2+ years managing European science files; 2+ years producing synthesis notes and analysis.
• Prefer: Dutch at CEFR B2 level.

Responsibilities

• Coordinate research files connected to European programmes and oversee scientific-research projects.
• Represent Fédération Wallonie-Bruxelles in Belgian scientific-policy committees and international working groups, including Horizon Europe, United Nations and OECD-related groups.
• Bring together actors supporting European projects, including National Contact Points and Europe cells.
• Help prepare framing notes that set out Fédération Wallonie-Bruxelles positions for European negotiations.
• Create a consultation platform that supports information sharing and consultation on European programmes.
• Lead initiatives that improve the Scientific Research Directorate’s visibility through social networks and internet channels.
• Contribute to evaluations of research policies financed by Fédération Wallonie-Bruxelles.
• Manage complex research files involving open science, knowledge security, research infrastructures and scientific-career development.
• Advise colleagues, strengthen file-processing quality and service efficiency, and deal with complaints through advice, proposed responses or referral to the appropriate service or person.
• Raise service questions and difficulties with management, draft and transmit official documents and reports, and keep case records encoded, updated, classified and archived.

Skills

English C1

French writing

English writing

French speaking

Dutch B2 (preferred)

Comitology knowledge

European institutions knowledge

Education

Master degree (long-cycle)

Job description

Official title: Gestionnaire de dossiers et de projets dans le domaine de la recherche scientifique (F/H/X)

Location: Brussels, Belgium — up to 50% telework by agreement | Employment information: Full-time indefinite contract; partial telework

This post combines project coordination with detailed administrative and policy-facing work. The Case and Project Manager in Scientific Research will represent Fédération Wallonie-Bruxelles in designated consultation settings, bring together actors involved in European projects, and contribute to positioning work for negotiations. Alongside that outward-facing activity, the role maintains the quality of internal files and responses. It requires confidence with research-policy subjects, thoughtful collaboration and the ability to draft documents that accurately reflect a case, its progress and the appropriate next action.

Responsibilities

• Coordinate research files connected to European programmes and oversee scientific-research projects.
• Represent Fédération Wallonie-Bruxelles in Belgian scientific-policy committees and international working groups, including Horizon Europe, United Nations and OECD-related groups.
• Bring together actors supporting European projects, including National Contact Points and Europe cells.
• Help prepare framing notes that set out Fédération Wallonie-Bruxelles positions for European negotiations.
• Create a consultation platform that supports information sharing and consultation on European programmes.
• Lead initiatives that improve the Scientific Research Directorate’s visibility through social networks and internet channels.
• Contribute to evaluations of research policies financed by Fédération Wallonie-Bruxelles.
• Manage complex research files involving open science, knowledge security, research infrastructures and scientific-career development.
• Advise colleagues, strengthen file-processing quality and service efficiency, and deal with complaints through advice, proposed responses or referral to the appropriate service or person.
• Raise service questions and difficulties with management, draft and transmit official documents and reports, and keep case records encoded, updated, classified and archived.

Qualifications

• Hold a long-cycle higher-education Master degree at the time of application; a diploma obtained outside Belgium requires an equivalence certificate, where applicable.
• Demonstrate English at CEFR C1 level, which is mandatory for the role.
• Show strong written French and good written English communication, together with advanced spoken French and English communication.
• Bring sound knowledge of Belgian and international scientific-policy consultation arrangements.
• Understand European institutions and comitology, as well as higher-education and scientific-research structures in Fédération Wallonie-Bruxelles.
• Be able to integrate information, meet objectives, work constructively in a team and advise stakeholders; motivation is assessed at interview.
• Preferred: Have at least three years of professional experience in scientific research.
• Preferred: Have at least two years managing European scientific-research or higher-education files and at least two years producing synthesis notes, reasoned positions and critical analysis of complex files.
• Preferred: Demonstrate Dutch at CEFR B2 level.

Skills and Competencies

• Apply knowledge of Belgian and international scientific-policy consultation systems when preparing or representing research matters.
• Use understanding of European institutions and comitology to support European-programme files and negotiation preparation.
• Navigate higher-education and scientific-research structures in Fédération Wallonie-Bruxelles when assessing cases.
• Communicate research-file information clearly in written French and English.
• Use advanced spoken French and English when coordinating contributors and participating in consultation settings.
• Integrate information, draw appropriate conclusions and take responsibility for the quality of outputs.
• Work with colleagues to resolve difficulties and build stakeholder trust through informed advice.
• Manage European programmes and complex files while producing concise synthesis notes and critical analysis.

Benefits and Employment Information

• Telework of up to 50% may be agreed, with a telework allowance.
• The package includes meal vouchers.
• Holiday pay and an end-of-year allowance are listed.
• Commuting between home and the workplace is covered by free public transport.
• A bicycle allowance is available.
• Basic hospitalisation insurance is provided without charge.
• The role includes at least 27 days of leave each year.
• Support listed for employees’ children includes recreational days, a Saint Nicholas voucher, internship allowances and a school-start allowance.
• This Case and Project Manager in Scientific Research post is full-time at 38 hours on an indefinite contract, with up to 50% telework by agreement; published pay ranges from EUR 47110.51 to EUR 86444.11 gross YEAR on pay scale 100/1 at Master level, and relevant experience may be financially credited.